Registrar - Administrative Assistant

Description: The High School Registrar plays a vital role in supporting students, families, and staff in a positive and encouraging manner. This position's responsibilities are to work closely with the High School Administrative team, manage student records, support the academic programming process, and ensure compliance with state reporting requirements. In addition, this position is expected to provide administrative support to ensure the smooth operation of the school office. This is a 12-month, 40 hour per week position.

Essential Qualifications & Skills

• Proficiency in Google Suite (Docs, Sheets, Slides, Forms, Drive, Gmail, Calendar, etc.) and Microsoft Office (Word, Excel) and Canva.
• Experience working with web-based information systems and school databases.
• Excellent time management, organizational, interpersonal, and written/oral communication skills.
• Ability to exercise discretion with confidential information and demonstrate a high degree of professionalism and initiative.
• Strong problem-solving skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
• Reliability, resourcefulness, and a team-oriented mindset.
  
  

Primary Responsibilities

• Enroll all new students in the high school, as well as process records for student withdrawals.
• Manage and update student records using the school information systems.
• Approves Online Enrollment changes and ensures students have been enrolled for the school year.
• Oversees the creation of the Summer School Program in the school information system. As well as manage and communicate the registration process for the Summer School Program
• Coordinate and assist with various graduation duties.
• Ensure students meet the State of Illinois graduation requirements for the FAFSA Initiative.
• Process semester grades and GPA to reflect on student report cards and transcripts.
• Oversees the Parchment system for transcript requests.
• Identify and track Academic Letter winners.
• Assist guidance counselors with creating the course master for the next year’s registration and scheduling. Enter changes into the school information system.
• Responsible for the high school’s state reporting to the Illinois State Board of Education System.
• Communicate with students, parents, and staff regularly about school-related matters.
• Provide general administrative support to the Principal and Assistant Principals.
• Perform other duties as assigned by administration.
  
  

Salary: $22.96 per hour

Application Procedure: Apply online at www.ms.k12.il.us and click on District Information, Employment.

For More Information Contact

Chad Benedict, Principal

Mahomet-Seymour High School

302 W. State St.

Mahomet, IL 61853

Phone: (217) 586-4962

Email: cbenedict@ms.k12.il.us