What are the responsibilities and job description for the Reception and Finance Administration Assistant position at Main Eco Homes?
Main Eco Homes is seeking a full time Reception and Finance Administration Assistant to manage phone lines and welcome visitors in a busy office setting. The desired candidate will be an organized, highly motivated individual who can handle multiple tasks in a fast-paced work environment.
MEH is an award winning, highly reputable, fast growing General Contractor/Designer/Builder in the Lakes Region, specializing in energy efficient residential and light commercial construction.
Overview:
The primary function of the Reception and Finance Administration Assistant is to welcome clients, employees, and visitors by phone and in person. Greeting with a positive attitude is a must. This position will provide direct assistance to the Finance Department.
Responsibilities:
-Operate a multi-line phone system, transferring calls and taking messages as needed
-Record and direct information for home inquiries to the preconstruction team
-Greet office visitors in a friendly manner
-Keep the waiting area clean and stocked with current advertising and reading materials
-Ensure appropriate music is playing in office at all times
-Process invoices by formatting, uploading and getting approvals.
-Assist with payables and receivables for multiple companies
-Perform accurate data entry of finance-related and other information
-Maintain and stock inventory of office supplies, such as printer paper and ink, trash bags and kitchen supplies, bottled water, company apparel, etc.
-Receive all packages and notify the appropriate party of delivery
-Organize and schedule meetings, appointments, and events
-Prepare conference room and sanitize according to company protocol before and after all meetings
-Provide and maintain all company vehicle registrations
-Assemble welcome baskets and order flowers for new homeowner turnovers
-Run office errands such as bank runs
-Other duties as assigned
Skills and Qualifications:
-Strong communication skills, both written and verbal
-Familiarity with business software such as Microsoft Office and familiarity with cloud-based software applications
-Excellent time management skills and ability to multi-task and prioritize work
-Attention to detail and accurate data entry skills
-Highly organized
Education and Experience:
-High school education, or equivalent
-QuickBooks experience (preferred)
Compensation
- Competitive pay, based on experience
Benefits
- 401k with match, employer-paid Health and Short-Term Disability insurance, and dental available
- Paid Time Off
- Paid Holidays
To Apply
- Please submit your resume
- All applicants are subject to background checks
Company Website: MainEcoHomes.com
Job Type: Full-time
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Work Location: In person
Salary : $35,900 - $45,400