Administrative Assistant

Do you love helping people? Are you an organized administrative assistant with a knack for reception duties and proficiency in Microsoft Office? Are you passionate about making a positive impact in the lives of Mainers?

Main-Land, a growing and vibrant company, prides itself on a fun-loving, friendly culture. We help people thrive by making the most of their land! Through our technical expertise and personable approach, we assist clients with their most valuable asset.

We’re expanding our administration team and are looking for a full-time Administrative Assistant with at least 4 years of experience. In this role, you will be the first point of contact for our clients, handle phone inquiries, support staff, organize projects, work with Excel, manage filing, and assist in creating office documents and marketing materials. We're looking for someone ready to tackle new challenges and embrace learning new technologies.

Bonus skills that will make you stand out: experience in marketing, social media, graphic design, bookkeeping, or IT.

Position Details:

• Type: Full-time (On-site in Livermore Falls office only)
• Experience: Minimum 4 years
• Hours: 8:00 AM – 5:00 PM (1-hour lunch)

Objectives of this role

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organizational goals while upholding best practices

Responsibilities

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets and forms
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
• Maintain filing system, contact database, employee list, and inventory
• Order and oversee office supplies and food deliveries for group meetings
• Perform personal assistance to the Chief Executive Officer, such as scheduling, emails, and phone calls.

Required skills and qualifications

• High school diploma or equivalent
• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems

To apply, please submit your résumé, cover letter, and a list of references to:

Main-Land Development Consultants, Inc.

Attn: Angela Pinkham, Human Resources

PO Box Q

69 Main Street

Livermore Falls, ME 04254

Come be part of the Main-Land team where we help people prosper on their property!

Main-Land is an Equal Opportunity Employer.

Main-Land Benefits:

• Advancement opportunities
• Profit sharing
• 401(k) Retirement Program
• ESOP – be an employee-owner!
• 80% Health Insurance covered for you and your family
• Dental and vision insurance
• Short and long-term disability insurance
• Term life insurance
• Vacation Time
• Flexible paid time off
• Part time work from home flexibility after 6 months
• Budding in-facility gym
• Student loan repayment assistance upon approval
• Continuing education assistance upon approval
• Professional licensures, seminars, and PDH’s covered
• Professional society dues covered

About Main-Land Development Consultants, Inc.

Main-Land is a fun loving, close knit, consulting firm that has a small company feel but has the horsepower to tackle large scale private and public sector site civil engineering and development, land planning, water and wastewater utilities, road and infrastructure projects, and a whole lot more.

We value work/life balance and lots of fun while working hard. Main-Land is a Maine Best Places to Work award winner five years running and company culture is no accident!

Main-Land provides full-service consulting to our clients, including surveying, environmental mapping and study, geotechnical engineering, site civil design, permitting, bidding and construction management, and inspection.

Main-Land has formed an Employee Stock Ownership Plan. In a short time, Main-Land will sell stock to the ESOP. Get into the ESOP at the ground level and be an Employee Owner!