What are the responsibilities and job description for the Business Operations Assistant position at MAINE MARITIME ACADEMY?
Job Description
This position involves financial transaction management, procurement coordination, and business operations support. The ideal candidate will have excellent communication skills, attention to detail, and the ability to work efficiently in a fast-paced environment.
Responsibilities
- Process and verify invoices for payment, ensuring accuracy and timeliness
- Communicate effectively with vendors, students, and colleagues via phone, email, and in-person
- Meet reporting deadlines and maintain accurate records
- Oversee Purchasing Card reconciliations and ensure compliance
- Collaborate with Director of Fiscal Operations on 1099 distribution and vendor monitoring
- Contribute to the yearly audit process
Essential Qualifications
- High school diploma or equivalent, with preference for business-related education or experience
- Strong analytical and problem-solving skills, with attention to detail and accuracy
- Excellent communication and interpersonal skills, with ability to work effectively in a team
- Proficiency in Microsoft Office Suite, including Excel and Word
- Ability to learn and apply new procedures and technologies as needed
