What are the responsibilities and job description for the Administrative Specialist CL2 position at Maine's Public Universities?
Job Description
Are you seeking an opportunity to support the administration of key academic programs at the University of Southern Maine? The University of Southern Maine invites you to apply for the position of Administrative Specialist and join a collaborative team to support its growing undergraduate and graduate programs on the Gorham campus.
The Administrative Specialist will support three academic departments within the College of Management and Human Services : Educational and School Psychology, Educational Leadership and Adult and Higher Education, and Geography and Anthropology. These departments offer undergraduate programs that explore global issues through community engagement and graduate programs that prepare behavior analysts, school psychologists, and educational leaders. The Administrative Specialist plays a critical role in the efficient operations of these programs.
The Administrative Specialist will be responsible for a variety of administrative and clerical tasks that require strong organizational skills and in-depth procedural knowledge. Key responsibilities include, but are not limited to, onboarding new students, assisting with course scheduling and registration, maintaining student records, updating program websites, and purchasing materials for the University's Assessment Center, Archaeology Labs, and Geographic Information Systems Lab. The Administrative Specialist also serves as the primary point of contact and an ongoing resource for both internal and external stakeholders, including current and prospective students, faculty and staff, and personnel in partnering K-12 schools and related organizations.
The ideal candidate for the Administrative Specialist position enjoys collaboration with a team and is committed to providing student-focused services. Effective oral and written communication, technology, and organizational and time management skills are essential for success. The Administrative Assistant must be able to manage and prioritize multiple tasks, exercise initiative and sound judgement, maintain confidentiality, and interact effectively with diverse stakeholders.
This full-time position on the Gorham campus pays $18.86 / hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. The position also affords an excellent opportunity to pursue a bachelor's or advanced degree through the University's generous tuition waiver benefit.
The University of Southern Maine offers highly competitive benefits for full-time employees that includes (but is not limited to) :
- 13 paid holidays plus earned vacation time and sick time.
- Health, dental and vision insurance.
- Low-cost short-term disability insurance and employer-paid long-term disability insurance.
- Employer-paid basic life insurance and supplemental life insurance.
- A tuition waiver program for employees and their spouse or dependent child(ren).
- A 403(b)-retirement plan with employer contribution.
- Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.
To learn more, please review the Benefits Information Summary.
The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.
USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University.
The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. USM encourages applications from individuals of all backgrounds, including women, veterans, and those with differing abilities, experiences, and cultural perspectives.
We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.
Required Qualifications :
To apply, click on 'Apply Now' or visit our USM Careers Page and submit the following :
For full consideration please submit all required materials by March 16, 2025 .
We are not able to consider applicants who require Visa sponsorship support.
Appropriate background screening will be conducted for the successful candidate.
Clery Act :
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts : disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please email or call 207.780.4035.
EEO Statement :
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request.
The following person has been designated to handle inquiries regarding nondiscrimination policies : Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).
Salary : $19
