What are the responsibilities and job description for the Administrative Specialist (Conf) CL2 position at Maine's Public Universities?
Job Description
The University of Maine System is accepting applications for an Administrative Specialist (Conf) CL2 (Administrative Specialist) . This position will work in the Treasurer's Office on the University of Maine at Augusta campus. The Administrative Specialist is responsible for various administrative and clerical tasks that require strong organizational skills and flexibility. This role serves as the primary point of contact and an ongoing resource for internal and external stakeholders, handling a wide range of verbal and written communications.
Collaboration within a team is essential, along with a commitment to exceptional customer service, maintaining confidentiality, filling administrative coverage gaps as needed, and managing multiple tasks effectively. The ability to prioritize and navigate a diverse environment with frequent interruptions is crucial. The position seeks an individual with sound judgment and initiative because work is typically carried out under general guidance rather than specific instructions.
Key Responsibilities Include :
- Scheduling meetings and manager supervisor's calendar.
- Assist with email communications and answering the office phone.
- Creating and assisting with special projects and event planning.
- Managing the purchase order and invoice processes, researching when applicable in MarketPlace.
- PeopleSoft processes that include invoices, deposits, etc.
- Take and file meeting minutes.
The hours are Monday through Friday from 7 : 30 AM to 4 : 00 PM. This position reports to the Chief Business Officer and is an integral part of a dynamic team.
Salary : The starting wage for this position is $18.86 an hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee ACSUM / COLT unit member with the University of Maine System.
Benefits : The University of Maine System offers a highly competitive benefits package that includes (but is not limited to) :
To learn more, please review the Benefits Information Summary.
Qualifications
Required :
Preferred :
How to Apply
Materials must be submitted via "Apply Now" below. You will need to complete an application and upload the following :
Important items to know about the recruitment process :
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity, or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies : Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System).
About Us
About the University of Maine System
The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.
Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website.
Salary : $19
