What are the responsibilities and job description for the Accounts Payable Clerk position at Maine Trust for Local News?
Job Details
Description
Maine Trust for Local News is looking for a detail-oriented and efficient Accounts Payable (AP) Clerk to join our finance team. In this role, you will be responsible for managing all aspects of the Accounts Payable process, including vendor invoices, payments, and reconciliations, using Bill.com, QuickBooks Online, and other financial systems. You will ensure timely and accurate processing of invoices and work closely with vendors and internal teams to resolve any issues that arise. This position reports directly to the Senior Accountant.
Key Responsibilities:
- Invoice Processing: Review, code, and process vendor invoices daily through Bill.com, ensuring accuracy and compliance with company policies.
- Vendor Management: Add and update vendor information in Bill.com as needed and address any questions or concerns from vendors.
- Payment Processing: Oversee and execute payments for vendors, utilities, insurance, and other recurring expenses, ensuring timely and accurate disbursements.
- Reconciliation: Assist with monthly reconciliations of accounts payable, ensuring that all payments and invoices are correctly recorded and discrepancies are promptly resolved.
- Expense Management: Process additional payments, including mileage reimbursements, customer refunds, union dues, and online payments.
- Approval Workflow: Manage the invoice approval process within Bill.com and escalate non-approvals or issues to the Senior Accountant as necessary.
- Collaboration: Work with other departments to ensure accurate coding and proper documentation of all expenses.
What We Offer:
- Competitive salary with full benefits package, including medical, vision, and dental coverage.
- 401(k) plan with company match.
- Generous paid time off and parental leave.
- Employee Assistance Program (EAP) for personal and professional support.
Maine Trust for Local News is an Equal Opportunity Employer. We encourage applicants from diverse backgrounds to apply.
Qualifications
Minimum Qualifications:
- Proven experience as an Accounts Payable Clerk or in a similar accounting role.
- Strong understanding of accounting principles and financial best practices.
- Proficiency in QuickBooks Online or similar accounting software is required.
- Familiarity with Bill.com or similar payment processing platforms.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- A BS/BA in Accounting, Finance, or a related field is a plus.
- Proficiency with Microsoft Office Suite (Excel, Word, etc.) and financial management tools (Expensify, Bill.com, etc.).
