What are the responsibilities and job description for the Billing Coordinator position at Mainline Fiber?
Job Title: Billing Coordinator I
Job Summary: The Billing Coordinator I will be responsible for managing customer billing and processing subcontractor invoices using Site Tracker and Sage. This role involves communicating with field operations, researching discrepancies, handling subcontractor onboarding, and supporting management in preparing project documentation for billing and invoicing. The ideal candidate will have strong organizational and communication skills, attention to detail, and experience in construction, data entry, or administrative support.
Department: Billing/Accounting Department
Responsibilities:
- Manage customer billing and process subcontractor invoices using Site Tracker and Sage (construction software and accouting)
- Communicate with field operations either via email or phone
- Research any discrepancies or previous billings to ensure accuracy
- Handle subcontractor onboarding and document processing
- Research and release billing exceptions for assigned districts daily
- Communicate with vendors, subcontractors, and internal teams to gather project-related information
- Support management in preparing project documentation for billing and invoicing
- Perform other miscellaneous supportive duties for the accounting department as requested
Location: Remote, serving multiple company regions based on assignment
Qualifications:
- Associate’s or bachelor’s degree in construction management, business administration, or a related field required
- 1-3 years of experience in construction, data entry, or administrative support (construction industry preferred)
- Demonstrates strong customer service skills
- Detail-oriented with excellent follow-up practices
- Excellent organizational and communication skills
Software Skills:
- Proficiency in Excel
- Experience with Site Tracker and Sage is a plus
- Strong proficiency in project management software is also desired
Salary Range: $45,000 to $50,000
Reports To: Accounting Manager
Job Type: Full-time (40 hours per week)
Benefits:
- Health, Dental, Vision, Life, Disability insurance
Company Overview: Mainline Fiber is a leading provider of fiber optic solutions for the telecom and construction industries. We offer a comprehensive range of products, including fiber cable, direct buried microduct, and connectors, tailored for various network deployments. Our services encompass expert design, construction, and maintenance of fiber optic networks of all sizes. At Mainline Fiber, we pride ourselves on innovation, quality, and customer satisfaction, fostering a dynamic and supportive company culture.
Salary : $45,000 - $50,000
