AZTEC MUNICIPAL SCHOOL DISTRICT

Job Description

Director of Facilities and Operations 

Job Summary

To provide leadership and supervisory skills which will promote exemplary maintenance, custodial and grounds services for district facilities.

Reports to: Superintendent

 Qualifications

1. Bachelor’s Degree in Engineering, Architecture, Construction Management, Facilities Management, Public Administration, or a related field. 
2. Valid Driver’s License
3. Evidence of Leadership Ability
4. Demonstrate Communication Skills
5. Demonstrate Public Relations Skills
6. Three Years Related Experience
7. Must complete a finger-print background check 

Desired Qualifications

1. Supervisory Experience in a Related Field
2. Certification in specified areas related building systems
3. Knowledge and experience in Bond Planning, Construction Supervision, Asbestos Abatement, and Notification Requirements
4. Knowledge of Data Driven Instructional Practices and Professional Learning Communities

Essential Functions

1. Design and implement a Maintenance Work Order system that is effective and efficient for district staff and maintenance staff.  A system to prioritize maintenance work orders needs to be included in this system.
2. Develop and oversee a system to inspect completed work assignments, to monitor incomplete or unfinished job assignments and to eliminate any maintenance backlogs at each school site.
3. Ensure that all custodial and maintenance equipment is purchased, maintained and repaired as needed.
4. Assist maintenance personnel with the planning and development of a Preventative Maintenance Program for each district building.
5. Plan and coordinate a safety-training program for all Custodial and Maintenance and Grounds Staff.
6. Coordinate snow removal as necessary across the district.
7. Plan and coordinate ongoing training in HVAC systems, asbestos, mechanical, electrical, plumbing and other areas as needed for the Custodial and Maintenance Staff.
8. Oversee the safe and effective implementation of new products for the Custodial and Maintenance Staff. 
9. Perform personnel evaluations and administer disciplinary measures as needed in conjunction with the appropriate site administrator, the Deputy Superintendent and the Superintendent of Schools.
10. Interview and recommend the hiring of maintenance, custodial and grounds personnel for the district to the Deputy Superintendent.
11. Provide oversight for and establish processes for key control and distribution.
12. Assist in preparation of bids in compliance with the Procurement Code section of the NM Statutes and assist in processing quotes for all construction and maintenance work performed by outside contractors.
13. Oversee new construction and two mill projects.
14. Submit a budget proposal annually to the Associate Superintendent of Finance that supports the financial needs of the department.  The Director of Facilities and Operations is also accountable for that budget.
15. Coordinate the invoicing, projected expenses, and receipt of materials, supplies, and equipment for the department through guidance provided in the Business Office Procedures Manual.
16. Plan and coordinate summer maintenance staff and work activities for the district in conjunction with district administration.
17. Assign and coordinate part time summer employees with appropriate jobs and supervision.
18. Supervise efforts of custodial personnel and maintenance personnel jointly working special projects during school holidays and during the summer months.
19. Plan and implement a hazardous materials storage, disposal and use process.
20. Be an active member of the Superintendent’s Cabinet.
21. Any and all other tasks as assigned by the Superintendent of Schools.

Construction Projects

• When appropriate work with the Associate Superintendent of Finance to coordinate construction projects in the district
• Interpretation of blue prints
• Understand the variety of finance issues associated with construction projects in a school district (change orders, bidding, and vendor agreements)
• Collaborate with construction superintendents to maintain deadlines and expectations
• Perform energy audits and walkthroughs within the district to identify areas of improvement. 
• Work with outside contractors during new construction or remodeling to identify ways of reducing energy consumption.
• Locate and identify equipment that is directly related to energy consumption within the district. Create preventive maintenance (PM’s) in school dude to ensure that equipment is operating at its most efficient levels.
• Prepare and present programs that are directed at educating both staff on day-to-day Operations Oversight. 

Other Related Functions

1. Coordinate the relocation of equipment from one site to another as needed
2. Coordinate the employment of substitute custodial personnel as may be deemed necessary.
3. Coordinate the purchasing, receiving, warehousing, and distributing of custodial supplies and equipment.

Necessary Abilities

1. Ability to perform tasks quickly and efficiently and follow verbal instructions.
2. Ability to work around congested areas.
3. Ability to perform assigned duties under adverse weather conditions.
4. Ability to maintain working relationships with a variety of personalities and temperaments among other school personnel, students and public.
5. Ability to work a flexible work schedule around job responsibilities.
6. Ability to be mobile in a crowd.
   
   

Supervisory Responsibilities

Maintenance, Grounds,  and Custodial Staff for the entire district

Confidentiality

Due to the sensitive nature of this position and access to financial records, the highest degree of confidentiality is required.  

Qualification Requirements 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above and below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions.

Education and/or Experience

Please see Qualifications. 

Communication and Language Skills

• Ability to read, analyze and interpret general accounting periodicals, journals, technical procedures, or governmental regulations.  
• Ability to assist with the preparation of reports, correspondence, and grants.  
• Ability to effectively present information and respond to questions from groups of staff, students, peers and community.

Mathematical Skills

Ability to work with basic mathematical concepts 

Other Skills and Abilities

• Ability to establish and maintain effective working relationships with students, peers, parents, and community
• Ability to communicate clearly and concisely  
• Ability to use computers and other technology to accomplish job responsibilities  
• Ability to perform tasks quickly and efficiently and follow verbal directions  

Analytical and Reasoning Ability

• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret a variety of technical instructions in written, verbal or diagram form, and deal with several abstract variables.

Temperaments

• Ability to teach others, work with people, and influence people in their opinions, attitudes, and judgments.  
• Ability to perform a variety of duties  
• Ability to work with people who express conflicting opinions  
• Ability to solve problems, make sound judgments, and reach conclusions  
• Ability to express personal feelings professionally, and perform effectively under stress

Physical Attributes 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to stand, walk, talk or hear, and use hands and fingers to handle, type or feel.  The employee may occasionally sit, climb or balance, stoop, kneel, crouch, or crawl, and reach with hands and arms.  Specific vision abilities required by this job include close vision and distance vision.  

Work Environment  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. The employee must possess and maintain a current driver’s license. The employee is frequently required to interact with the public and other staff.

Term of Employment:

• Twelve-month employee, eight hours per day.  Subject to 24-hour call.
• Salary per AMSD Salary Schedule
• Evaluation annually.

Evaluation

Performance of duty will be evaluated at least annually in accordance with the Aztec School Board Policy

Physical Rating Level

This position will require the employee to function at a “Medium” physical capacity as defined by Worker’s Compensation Statutes.  “Medium” physical capacity indicates the ability to lift up to 50 pounds occasionally or up to 25 pounds frequently. 

Physical Requirement Details

Definitions: R = Rarely = 1% to 9% of a 7.5 hour day

O = Occasionally = 10% to 33% of a 7.5 hour day

F = Frequently = 34% to 66% of a 7.5 hour day

C = Continuously = 67% to 100% of a 7.5 hour day

The above statements are intended to describe the general nature and level of work expected.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees in this job classification.

Updated 4/2025