Events & Catering Manager

Lone Mountain Ranch (LMR), situated on 148 acres in beautiful Big Sky, Montana, was first homesteaded in 1915 and has long been recognized as one of the premier guest ranch resorts in the country. The property consists of 30 rooms located within 24 unique cabins as well as the Horn & Cantle Restaurant and Saloon, the Ranch Hall, the Outpost, equestrian facilities, event venues and meeting spaces. A National Geographic Unique Lodge of the World, LMR is listed on the National Registry of the Historic Places, a member of the Dude Rancher’s Association, and once voted the #1 Nordic Ski Resort in North America by Cross Country Skier Magazine, LMR offers authentic luxury accommodations, genuine Montana cuisine, exceptional service, and a stunning array of outdoor recreational pursuits. Combine these attributes with proximity to Yellowstone National Park, Big Sky Resort, as well as Bozeman Airport, and we believe the LMR guest experience is unlike any other in the American West.

LMR VISION

Lone Mountain Ranch is a destination where guests disconnect from the world, while connecting with others through unforgettable adventures in a natural setting. Moments are crafted through discovery, exceptional people, fun activities, and a breathtaking environment.

SUMMARY

The Events & Catering Manager is responsible for transforming sold events into meticulously planned and executed experiences that embody the highest level of hospitality. This role works directly with clients to organize, design, and coordinate every aspect of their event, ensuring all details are flawlessly executed from initial consultation through final preparations. Acting as the key liaison between clients, internal teams, and vendors, this position ensures seamless communication and precise coordination to bring each event to life. The Events & Catering Manager also collaborates closely with the Banquet Manager to ensure a smooth transition from planning to execution once guests arrive. 

The ideal candidate is highly organized, guest-focused, and thrives in a dynamic environment where attention to detail and exceptional service are paramount. They possess a deep understanding of event planning, catering logistics, and hospitality service, ensuring that each event aligns with the ranch’s standard of excellence. With strong communication skills and a passion for creating memorable experiences, they work collaboratively across departments to uphold seamless operations and unparalleled guest satisfaction. 

ESSENTIAL DUTIES & RESPONSIBILITIES

• Work directly with clients to plan and organize all aspects of their events, from initial consultation to finalizing details.
• Develop customized event plans, ensuring all client needs and expectations are met.
• Coordinate all event logistics, including catering, beverage service, venue setup, décor, and special requests.
• Serve as the primary liaison between clients and internal teams, ensuring smooth communication and execution.
• Collaborate with the Banquet Manager to provide all necessary details for seamless on-site execution.
• Conduct site visits, menu tastings, and pre-event meetings with clients as needed.
• Oversee catering operations, ensuring that food and beverage services align with event requirements.
• Manage event budgets and pricing strategies while maintaining profitability and service excellence.
• Work closely with the culinary team to ensure menu selections align with client preferences and event logistics.
• Source and coordinate with vendors, including entertainment, décor, rentals, and floral services.
• Maintain meticulous records of event details, contracts, and client communications.
• Address last-minute changes or challenges with professionalism and efficiency.
• Follow up with clients post-event to gather feedback and encourage repeat business.

QUALIFICATIONS

• Minimum of three (3) years of event planning and catering management experience, preferably in hospitality, luxury, or resort settings.
• Strong background in catering logistics, menu planning, and food & beverage operations.
• Exceptional organizational skills with the ability to manage multiple events simultaneously.
• Excellent interpersonal and communication skills, with a guest-focused approach.
• Strong leadership abilities and experience collaborating across departments.
• Knowledge of vendor management and contract negotiations.
• Proficiency in event planning software, catering management systems, and Microsoft Office Suite.
• Bachelor’s degree in event planning, hospitality, or related field preferred; equivalent experience considered.
• Valid driver’s license required.
• Experience working with high-end clientele and luxury events is a plus.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

• Fast-paced, guest-facing environment requiring frequent multitasking.
• Ability to work evenings, weekends, and holidays based on event schedules.
• Frequent standing, walking, and overseeing event spaces.
• Must be able to lift up to 40 lbs.
• Exposure to outdoor conditions and variable weather when coordinating outdoor events.
• Flexible schedule required to accommodate event planning and execution needs.

This position is instrumental in ensuring that every event is thoughtfully planned and executed with precision, ensuring guests experience an unforgettable celebration at the ranch. The Events & Catering Manager serves as the architect of memorable occasions, bridging the gap between vision and execution with seamless coordination and a commitment to excellence. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time or without notice.