What are the responsibilities and job description for the Facilities Coordinator position at Malace HR?
The Facilities Coordinator ensures the efficient operation and maintenance of facilities by supporting and managing a team of multi-skilled operatives. This role involves building strong relationships with clients, landlords, managing agents, and vendors, and ensuring tasks are completed in line with organizational standards. The Facilities Coordinator will oversee day-to-day operations, ensuring timely execution of services and meeting key performance indicators (KPIs) and service level agreements (SLAs).
Key Responsibilities:
- Team Management: Coordinate and monitor the performance of a small team of multi-skilled operatives, ensuring high-quality and timely task completion.
- Stakeholder Relations: Cultivate and maintain positive relationships with clients, landlords, managing agents, and facilities vendors to ensure smooth operations.
- Contractor Oversight: Support the management of on-site contractors, ensuring adherence to performance standards and compliance with safety protocols.
- Vendor Procurement: Assist in procuring vendors and services, ensuring cost-effective solutions while maintaining high service quality.
- Financial Management: Help track financial processes, including managing purchase orders, assisting with monthly accruals, and monitoring finance trackers.
- Site Inspections & Audits: Conduct regular site assessments and audits to ensure compliance with safety and operational standards.
- Risk & Compliance Management: Support the implementation of risk management programs, disaster recovery plans, and business continuity procedures.
- Reporting & Performance: Contribute to regular management reports and ensure KPIs and SLAs are met, driving continuous improvement in service delivery.
- Incident Management: Follow established escalation and reporting procedures for incidents and emergencies.
Skills & Qualifications:
- Technical Proficiency: Strong skills in Microsoft Word, Excel, and Outlook.
- Communication: Excellent verbal and written communication skills.
- Teamwork & Autonomy: Ability to work independently and collaboratively within a team.
- Adaptability: Ability to perform under pressure and adapt to shifting priorities.
- Attention to Detail: High attention to detail and commitment to quality.
Salary : $17 - $18
