Facilities Coordinator

Job Description

The Facilities Coordinator will review, route, and oversee facilities service requests. Maintain expenditure and departmental related records. Schedule and coordinate all agency-wide employee relocations including the planning of space allocation. Performs departmental support activities. This role includes reviewing, routing, and tracking service requests to ensure efficient resolution while maintaining accurate records of departmental expenditures and activities.

Job Summary

Under supervision, plans, directs, implements, and coordinates activities related to the agency’s facility-management goals.

Essential Functions

• Oversee and coordinate facility-related projects at GVRA’s statewide offices.
• Facilitates collaboration with landlords, the Office of Property and Facilities, and local
• GVRA staff to resolve tenant concerns.
• Supervise subcontracted labor and vendors, prepare procurement documents, oversee performance, and assure completion of work according to work orders and contracts.
• Coordinate property maintenance issues, including scheduling repairs and vendor services, and be available onsite as needed to oversee completion on certain occasions.
• Resolve problems relating to vendor performance as well as availability for facility-related projects and purchases.
• Assist with assets management job functions, including inspection, light maintenance, inventory tracking and reporting.
• Perform tasks such as securely mounting objects on walls and assembling or disassembling furniture as needed.
• Assist with packing and moving office materials efficiently and safely to support relocations and reorganizations.
• Provide hands-on support for workspace setups and breakdowns.
• Assist with risk management assessments, including identifying potential hazards and recommendations mitigation strategies.
• Assuring completeness and accuracy of the space utilization assessment to reflect current real estate portfolio and assisting the Business Operation Manager in general space planning and information management.
• Preparation of scope, schedules, and cost estimates.
• Interfacing with stakeholders to ensure projects stay on track and within budget, while providing updates on facilities-related progress.
• Conduct space audits and space utilization analyses and reports and develop space scenarios to inform leadership decisions.
• Assess, recommend, plan for, and provide administrative support and services from the initial request until the action is completed.
• Provide periodic feedback to agency stakeholders to ensure an awareness of where facilities-related actions are in the process.
• Assist with maintenance of SharePoint sites and shared electronic document/data libraries, including development and monitoring of content and ensuring that documents and/or data posted to the sites are accurate and filed appropriately.
• Coordinates with GVRA stakeholders and vendors to ensure that all necessary tasks associated with office relocations and/or reconfigurations are completed on time.
• Maintains positive and cooperative communications and collaboration with all levels of employees, landlords, and vendors.
• Performs other related duties and responsibilities, on occasion, as assigned.

Skills and Experience

• Ability to leverage and/or engage others to accomplish projects.
• Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.
• Multitasks, prioritizes, and meets deadlines in timely manner.
• Strong organizational and follow-up skills, as well as attention to detail.
• Ability to travel approximately 50-75% of the time.
• Ability to maintain regular and predictable attendance.
• Possession of a valid driver’s license.

Preferred Qualifications

• One or more years of experience in property, lease, and/or facilities management.
• Familiarity with space planning, asset management, and inventory tracking.

Work Environment

This job operates both indoors and outdoors in any weather condition. This role routinely uses standard office equipment such as laptop computers and smartphones.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, stand and walk.

The employee is occasionally required to stoop, kneel, or crouch.

The employee must occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type and Expected Hours of Work

This is a full-time position located in GVRA’s Atlanta office. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. This position may occasionally require longer hours and weekend work.

Travel

This position serves offices throughout the state of Georgia and may require travel up to 50-75% of the time. Occasionally, some overnight travel may be necessary to perform job duties.

Work Authorization/Security Clearance

As a condition of employment with Georgia Vocational Rehabilitation Agency, you must successfully complete a mandatory federal and national background check, pre-employment testing, and additional checks required for your job.

AAP/EEO Statement

GVRA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

GVRA

The Georgia Vocational Rehabilitation Agency operates five integrated and interdependent statutory programs that share a primary goal - to help people with disabilities to become fully productive members of society by achieving independence and meaningful employment. Our programs impact both employers and job seekers. Our bottom line is to tailor our services to fit your needs. And our promise to you is consistent professional service with responsive and responsible follow-up.