7th and 8th Grade Attendance Administrator Position

Malden Catholic, a Xaverian Brothers Sponsored Codivisional Middle and High School for young men and women, seeks a candidate for a 7th and 8th Grade Attendance Administrator position for the 2025-2026 school year. Skills/Qualifications: • Minimum of 2-3 years of experience in 7th and 8th Grade Attendance Administration • Willingness to support the Catholic mission of the school. • Verbal Communication & Presentation Skills • Self-Motivation, Flexibility • Bachelor’s Degree • Knowledge of proper office methods, techniques and practices including filing systems, receptionist, and telephone techniques. • Knowledge of state and district procedures, rules, and regulations pertaining to school attendance accounting and record keeping requirements. • Knowledge of basic record keeping methods and techniques. • Knowledge of proper English usage, grammar, spelling, and punctuation. • Ability to analyze situations accurately and adopt effective courses of action. • Ability to perform accurate mathematical calculations using basic addition, subtraction, multiplication, and division. • Ability to establish and maintain effective work relationships with those contacted in the performance of required duties. • Ability to type accurately at a rate of 50 words per minute. • Ability to operate standard office equipment including computer terminal, calculator, transcription equipment, etc. • Ability to communicate effectively in both oral and written forms. • Ability to maintain record keeping systems and data files. • Ability to compile data and prepare attendance reports and correspondence in the absence of direct supervision. The 7th and 8th Grade Attendance Administrator will: • Provide secretarial support to the 7th and 8th Grade Division Leader • Assist in coordinating and overseeing the day-to-day operations of the attendance office; •Direct and participate in the maintenance of student attendance records and reports;and to act as a liaison between students, parents, staff, and appropriate agencies regarding student attendance. •Exercise responsibility for directing and participating in the accurate and timely compilation and preparation of attendance accounting information, data, and reports. •Is responsible for coordinating the prioritizing the work flow in the attendance office and functions at a lead level of responsibility. •Perform a variety of responsible secretarial/clerical activities related to the functions othe attendance office and assigned administrator. •Type a variety of material such as memos, letters, forms, reports related to assigned unit. •Receive, review, and verify documents, records, and forms for accuracy, completeness,and conformance to applicable rules, regulations, policies, and procedures. •Interview office visitors and telephone callers and either answers questions, resolves complaints, provides desired information as required or refers to appropriate person. •Order, store, and issue supplies and materials pertinent to the functions of the attendance office. •Transcribe dictation from shorthand notes or tape machine equipment. •Coordinate and prioritize the internal activities and operations of the 7th and 8th Grade attendance office. •Direct and participate in daily attendance accounting work required to keep accurate school attendance records. •Receive students in attendance office: prepare and issue admit slips to class, permits to leave school early, hall passes, and tardy slips. •Prepare and print school attendance reports and lists for distribution to teachers and other staff members. •Update registration lists, attendance forms, attendance cards, etc. for changes in enrollment. •Contact parents to verify student absences. •Compile and compute data and prepare a variety of records, reports, and other correspondence related to student attendance matters and reporting. •Confer and consult with students, parents, staff, judicial agents, social services, and other appropriate parties regarding student attendance matters. •Model the Catholic values of the school. •Perform related duties as required. Malden Catholic encourages all members of the faculty, in addition to teaching, to be involved in the life of the school beyond the classroom, supporting the wide range of co-curricular, intramural, and interscholastic programs we offer. Malden Catholic, located seven miles north of Boston, educates students in grades 7-12, drawing students from over 40 communities. Classes are single gender in all grades, 7-12. For more information about our academic, spiritual and student life programs, please visit our website at www.maldencatholic.org. Interested candidates, please provide electronically cover letter, resume, college transcript (unofficial), and 2 letters of recommendation to: Jeffrey P. Smith, Principal at smithj@maldencatholic.org. Position Posted: December 16, 2024. Open until filled.