What are the responsibilities and job description for the Assistant Public Works Director/Assistant City Engineer position at Malibu, City of (CA)?
DEFINITION
Under general direction, this position functions as the Assistant City Engineer and Assistant Public Works Director and will assist with the planning, coordination and management of all programs and activities relating to the Public Works Department; acts as Public Works Director and City Engineer during Director’s absences, plans, organizes, organizes and assists with directing city engineering services including public works, engineering, street and facilities operations and maintenance, transportation, public and private sub-division development reviews, fleet operations, capital projects, grant and disaster funding support, FEMA floodplain management, assessment districts, Stormwater (NPDES) management, permitting, consultant management, working with regulatory and outside agencies, provides professional assistance to the Public Works Director, the City Council, other departments and others in areas of expertise; oversees, reviews and performs a variety of studies and prepares and presents staff reports; and performs other related work as required.
IDEAL CANDIDATE
The ideal candidate will have an extensive professional background in the Public Works Department and assists with the daily operations of the Public Works Department and is primarily responsible for managing the department’s public works city engineering services activities. Working in a team environment that requires flexibility, the candidate must possess an extensive professional background in public works agencies and private civil engineering organizations relating to sub-divisions and developments; city engineering; as well as planning and coordination of capital improvement projects. Work is performed within a broad framework of general policy and requires creativity and resourcefulness to accomplish goals and objectives in order to apply concepts, plans and strategies that may require a variety of non-conventional methods and systems to achieve established goals and objectives.
Special Instructions:
• Assumes managerial responsibility for all services and activities of the Engineering Division including public and private sub-division projects, capital improvement programs, grading, and field inspection work.
• Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends, within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews with the Director of Public Works; directs the implementation of improvements.
• Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Plans, directs, coordinates, and reviews the work plan for the Engineering Division; meets with staff to identify and resolve problems, assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures.
• Manages and participates in the development and administration of the Engineering Division annual budget and the capital improvements budget.
• Recommends and administers policies and procedures such as ordinances, procedure guidelines, design standards, and standard plans and specifications while ensuring that operation and maintenance, financial, regulatory and legal requirements are met.
• Reviews, analyzes, interprets and recommends constructive conditions relating to the City’s Floodplain management ordinance and program.
• Oversees the development of consultant requests for proposal for professional and/or construction services and the advertising and bid processes; evaluates proposals and recommends project award; administers contracts after award.
• Negotiates and administers contracts for construction projects; ensures contractor compliance with City standards and specifications, time and budget estimates; analyzes and resolves complex problems that may arise; recommends and approves field changes as required.
• Conducts capital improvement project planning activities; provides oversight and input into the conceptual design of engineering projects; investigates and resolves problems with scope of work or cost issues of major facility upgrade and replacement projects.
• Analyzes civil engineering plan design, specifications, consultant and staff comments in accordance with design requirements and municipal and intergovernmental standards and regulations; recommends approval or additional engineering conditions and changes.
• Reviews and approves all grading plans and permits; all plans and specifications for capital improvement projects; all tract and parcel maps, lot line adjustments, and legal descriptions; all controversial encroachment permits; and other engineering and design documents.
• Meets and confers with contractors, engineers, developers, architects, a variety of outside agencies, and the general public on development issues and acquiring information.
• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to engineering programs, policies and procedures as appropriate.
• Prepares, reviews and completes various reports, including City Council agenda reports, employee performance reviews and division related documentation and correspondence.
• Provides technical information and instruction regarding applicable procedures and methods; interprets and explains rules, regulations and procedures; answers questions and resolves concerns.
• Responds to and resolve various issues with residents, other departments’ representatives, outside agencies, California OES and FEMA and other state agencies, including slope and drainage, storm drain, channel rehabilitation, weed abatement and flood zones.
• Serves as a liaison for the Engineering Division and Public Works Department with other City departments, divisions, and outside agencies; attends meetings, as necessary; provides staff support to commissions, committees and task forces, as necessary; negotiates and resolves significant and controversial issues.
• Provides highly complex staff assistance to the Public Works Director; prepares and presents staff reports and other necessary correspondence.
• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to Engineering programs, policies, and procedures, as appropriate.
• Develops and reviews staff reports related to engineering activities and services; presents reports to the City Council and various commissions, committees and boards; performs a variety of public relations and outreach work related to planning activities.
• Participates on a variety of boards, commissions, committees, and task forces; attends and participates in professional groups and committees; stays abreast of new trends and innovations in the field of Civil Engineering.
• Confers with engineers, developers, architects, a variety of agencies and the general public in acquiring information and coordinating engineering matters; provides information regarding City development requirements.
• Receives, investigates, and responds to problems and complaints from citizens in a professional manner; identifies and reports findings and takes necessary corrective action.
• Serves as Director of Public Works in the Director’s absence.
• Prepares plans, specifications, and cost estimates for capital improvement projects.
• Provides assistance with management and administration of Landslide Assessment Districts.
• Performs other duties as assigned.Education and Experience:
Equivalent to graduation from an Accreditation Board for Engineering and Technology (ABET) accredited four-year college or university with major coursework in civil engineering or a related field and eight (8) years of civil engineering and/or public works experience, including two (2) years of supervisory experience. Possession of a Master’s Degree is highly desirable and may be substituted for one year of the required experience.
License:
Must possess and maintain a valid California class C drive license and have a satisfactory driving record. Must possess a valid certificate or registration as a Professional Engineer in the State of California upon appointment.Knowledge of:
• Principles and practices of civil engineering as applied to the planning, design, cost estimating, construction, installation, and inspection of a wide variety of municipal facilities, miscellaneous buildings and structures.
• Civil and transportation engineering principles, concepts, standards, and practices associated with public works programs and private development projects.
• Principles and practices of environmental impact assessment and related regulatory processes.
• Methods, materials and techniques used in the construction of public works projects.
• Contract management practices in a public agency setting.
• Request for proposal (RFP) process for consultant acquisition and public bidding of construction projects.
• Operational characteristics, services and activities of a municipal engineering program.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
• Modern and complex principles and practices of program development and administration.
• Subdivision Map Act and subdivision agreements and conveyances.
• Principles and practices of highway design.
• Principles, methods, and practices of construction and grading.
• Computer applications related to the work, including computer-aided drafting concepts and applications.
• Sources of information related to engineering theory and practices applicable to wastewater treatment and collections, as well as levee construction, maintenance and repair.
• Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations and preparing and presenting effective staff reports.
• Safety hazards and safety precautions related to work assignments.
• Principles and practices of public agency budget development, administration and accountability.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures.
• Applicable Federal, State, and local laws, codes and regulations.
• General understanding and working knowledge of CalTrans programs, processes, projects and procedures
• General principles of risk management related to the functions of the assigned area.
• Standard office support practices and procedures, including the use of standard office equipment.
• Computer applications related to the work, including word processing, spreadsheet and database applications, including Microsoft Outlook and GIS
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational and regulatory organizations and with property owners, developers, contractors and the public.
• Techniques for dealing effectively with the public, vendors, contractors and City staff, in person and over the telephone.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.
Skill in:
• Planning, organizing and directing effective capital improvement and public works engineering services programs.
• Recommending and implementing goals, objectives, and practices for providing effective and efficient engineering services.
• Providing administrative and professional leadership and direction for the Engineering Division.
• Conducting complex civil engineering research projects, evaluating alternatives, making sound recommendations and preparing effective technical reports.
• Analyzing and interpreting engineering plans and specifications in accordance with design requirements and applicable standards and regulations.
• Researching, analyzing and evaluating new service delivery methods, procedures and techniques.
• Preparing and administering large and complex budgets.
• Interpreting, applying, explaining and implementing complex laws, codes, regulations and ordinances.
•Effectively representing the department and the City in meetings with the Board of Directors, governmental agencies, community groups, various business, professional, and regulatory organizations and individuals.
•Planning, organizing, scheduling, assigning, reviewing and evaluating the work of staff.
•Training staff in work procedures.
•Preparing clear and concise reports, correspondence, policies, procedures and other written materials.
•Making effective public presentations including technical material to non-technical audiences.
•Managing and maintaining accurate records and files.
•Operating modern office equipment including computer equipment and software programs, such as word processing, spreadsheet and computer aided design (CAD)software and applications.
•Using English effectively to communicate in person, over the telephone and in writing.
•Using tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
•Establishing and maintaining effective working relationships with employees and those contacted in the course of the work.
Under general direction, this position functions as the Assistant City Engineer and Assistant Public Works Director and will assist with the planning, coordination and management of all programs and activities relating to the Public Works Department; acts as Public Works Director and City Engineer during Director’s absences, plans, organizes, organizes and assists with directing city engineering services including public works, engineering, street and facilities operations and maintenance, transportation, public and private sub-division development reviews, fleet operations, capital projects, grant and disaster funding support, FEMA floodplain management, assessment districts, Stormwater (NPDES) management, permitting, consultant management, working with regulatory and outside agencies, provides professional assistance to the Public Works Director, the City Council, other departments and others in areas of expertise; oversees, reviews and performs a variety of studies and prepares and presents staff reports; and performs other related work as required.
IDEAL CANDIDATE
The ideal candidate will have an extensive professional background in the Public Works Department and assists with the daily operations of the Public Works Department and is primarily responsible for managing the department’s public works city engineering services activities. Working in a team environment that requires flexibility, the candidate must possess an extensive professional background in public works agencies and private civil engineering organizations relating to sub-divisions and developments; city engineering; as well as planning and coordination of capital improvement projects. Work is performed within a broad framework of general policy and requires creativity and resourcefulness to accomplish goals and objectives in order to apply concepts, plans and strategies that may require a variety of non-conventional methods and systems to achieve established goals and objectives.
Special Instructions:
FILING DEADLINE: This position will remain Open Until Filled.
FIRST REVIEW OF APPLICATIONS: September 30, 2024
Applications and supplemental questions will be reviewed on an ongoing basis and candidates are encouraged to apply by September 30, 2024 . Please note, the recruitment may close without notice at any time after the first review date.
The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.
• Assumes managerial responsibility for all services and activities of the Engineering Division including public and private sub-division projects, capital improvement programs, grading, and field inspection work.
• Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends, within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews with the Director of Public Works; directs the implementation of improvements.
• Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Plans, directs, coordinates, and reviews the work plan for the Engineering Division; meets with staff to identify and resolve problems, assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures.
• Manages and participates in the development and administration of the Engineering Division annual budget and the capital improvements budget.
• Recommends and administers policies and procedures such as ordinances, procedure guidelines, design standards, and standard plans and specifications while ensuring that operation and maintenance, financial, regulatory and legal requirements are met.
• Reviews, analyzes, interprets and recommends constructive conditions relating to the City’s Floodplain management ordinance and program.
• Oversees the development of consultant requests for proposal for professional and/or construction services and the advertising and bid processes; evaluates proposals and recommends project award; administers contracts after award.
• Negotiates and administers contracts for construction projects; ensures contractor compliance with City standards and specifications, time and budget estimates; analyzes and resolves complex problems that may arise; recommends and approves field changes as required.
• Conducts capital improvement project planning activities; provides oversight and input into the conceptual design of engineering projects; investigates and resolves problems with scope of work or cost issues of major facility upgrade and replacement projects.
• Analyzes civil engineering plan design, specifications, consultant and staff comments in accordance with design requirements and municipal and intergovernmental standards and regulations; recommends approval or additional engineering conditions and changes.
• Reviews and approves all grading plans and permits; all plans and specifications for capital improvement projects; all tract and parcel maps, lot line adjustments, and legal descriptions; all controversial encroachment permits; and other engineering and design documents.
• Meets and confers with contractors, engineers, developers, architects, a variety of outside agencies, and the general public on development issues and acquiring information.
• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to engineering programs, policies and procedures as appropriate.
• Prepares, reviews and completes various reports, including City Council agenda reports, employee performance reviews and division related documentation and correspondence.
• Provides technical information and instruction regarding applicable procedures and methods; interprets and explains rules, regulations and procedures; answers questions and resolves concerns.
• Responds to and resolve various issues with residents, other departments’ representatives, outside agencies, California OES and FEMA and other state agencies, including slope and drainage, storm drain, channel rehabilitation, weed abatement and flood zones.
• Serves as a liaison for the Engineering Division and Public Works Department with other City departments, divisions, and outside agencies; attends meetings, as necessary; provides staff support to commissions, committees and task forces, as necessary; negotiates and resolves significant and controversial issues.
• Provides highly complex staff assistance to the Public Works Director; prepares and presents staff reports and other necessary correspondence.
• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to Engineering programs, policies, and procedures, as appropriate.
• Develops and reviews staff reports related to engineering activities and services; presents reports to the City Council and various commissions, committees and boards; performs a variety of public relations and outreach work related to planning activities.
• Participates on a variety of boards, commissions, committees, and task forces; attends and participates in professional groups and committees; stays abreast of new trends and innovations in the field of Civil Engineering.
• Confers with engineers, developers, architects, a variety of agencies and the general public in acquiring information and coordinating engineering matters; provides information regarding City development requirements.
• Receives, investigates, and responds to problems and complaints from citizens in a professional manner; identifies and reports findings and takes necessary corrective action.
• Serves as Director of Public Works in the Director’s absence.
• Prepares plans, specifications, and cost estimates for capital improvement projects.
• Provides assistance with management and administration of Landslide Assessment Districts.
• Performs other duties as assigned.Education and Experience:
Equivalent to graduation from an Accreditation Board for Engineering and Technology (ABET) accredited four-year college or university with major coursework in civil engineering or a related field and eight (8) years of civil engineering and/or public works experience, including two (2) years of supervisory experience. Possession of a Master’s Degree is highly desirable and may be substituted for one year of the required experience.
License:
Must possess and maintain a valid California class C drive license and have a satisfactory driving record. Must possess a valid certificate or registration as a Professional Engineer in the State of California upon appointment.Knowledge of:
• Principles and practices of civil engineering as applied to the planning, design, cost estimating, construction, installation, and inspection of a wide variety of municipal facilities, miscellaneous buildings and structures.
• Civil and transportation engineering principles, concepts, standards, and practices associated with public works programs and private development projects.
• Principles and practices of environmental impact assessment and related regulatory processes.
• Methods, materials and techniques used in the construction of public works projects.
• Contract management practices in a public agency setting.
• Request for proposal (RFP) process for consultant acquisition and public bidding of construction projects.
• Operational characteristics, services and activities of a municipal engineering program.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
• Modern and complex principles and practices of program development and administration.
• Subdivision Map Act and subdivision agreements and conveyances.
• Principles and practices of highway design.
• Principles, methods, and practices of construction and grading.
• Computer applications related to the work, including computer-aided drafting concepts and applications.
• Sources of information related to engineering theory and practices applicable to wastewater treatment and collections, as well as levee construction, maintenance and repair.
• Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations and preparing and presenting effective staff reports.
• Safety hazards and safety precautions related to work assignments.
• Principles and practices of public agency budget development, administration and accountability.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures.
• Applicable Federal, State, and local laws, codes and regulations.
• General understanding and working knowledge of CalTrans programs, processes, projects and procedures
• General principles of risk management related to the functions of the assigned area.
• Standard office support practices and procedures, including the use of standard office equipment.
• Computer applications related to the work, including word processing, spreadsheet and database applications, including Microsoft Outlook and GIS
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational and regulatory organizations and with property owners, developers, contractors and the public.
• Techniques for dealing effectively with the public, vendors, contractors and City staff, in person and over the telephone.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.
Skill in:
• Planning, organizing and directing effective capital improvement and public works engineering services programs.
• Recommending and implementing goals, objectives, and practices for providing effective and efficient engineering services.
• Providing administrative and professional leadership and direction for the Engineering Division.
• Conducting complex civil engineering research projects, evaluating alternatives, making sound recommendations and preparing effective technical reports.
• Analyzing and interpreting engineering plans and specifications in accordance with design requirements and applicable standards and regulations.
• Researching, analyzing and evaluating new service delivery methods, procedures and techniques.
• Preparing and administering large and complex budgets.
• Interpreting, applying, explaining and implementing complex laws, codes, regulations and ordinances.
•Effectively representing the department and the City in meetings with the Board of Directors, governmental agencies, community groups, various business, professional, and regulatory organizations and individuals.
•Planning, organizing, scheduling, assigning, reviewing and evaluating the work of staff.
•Training staff in work procedures.
•Preparing clear and concise reports, correspondence, policies, procedures and other written materials.
•Making effective public presentations including technical material to non-technical audiences.
•Managing and maintaining accurate records and files.
•Operating modern office equipment including computer equipment and software programs, such as word processing, spreadsheet and computer aided design (CAD)software and applications.
•Using English effectively to communicate in person, over the telephone and in writing.
•Using tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
•Establishing and maintaining effective working relationships with employees and those contacted in the course of the work.
Salary : $154,916 - $202,130