Real Estate Office Receptionist

Malone Commercial Brokers is a premier Commercial Real Estate firm located in the heart of the Old Port of Portland, Maine. The company is comprised of experienced professional real estate brokers and employees. Our notable success is derived from our MCB culture of honesty, integrity, and fairness while working together within the office and community. Our culture affords the ability to thrive in a team-driven dynamic, an environment of true collaboration and trust. We believe in supporting and learning from each other and celebrating our successes together.

MCB is seeking a highly organized, detail-oriented, independent thinker to support our office. The ideal candidate will have superior communication, verbal articulation, phone and writing skills, have the ability to multitask, manage deadlines and prioritize. A self-starter who can anticipate the needs of brokers, co-workers, clients, and prospects. A positive team player!

Some experience in marketing with an emphasis on graphic and creative design, digital marketing, and social media management helpful. Experience within a real estate office preferred but willing to train the right candidate.

Role and Responsibilities:

- Receptionist

- Assist Operations Manager & Marketing Director as needed.

- Adhere to compliance regulations within the Real Estate industry and remain current in industry trends and license law requirements and changes.

Key functions:

- Answer all forms of communication and greet anyone who enters the office.

- Open and close office.

- Effectively manage input and maintenance of data in all aspects of a real estate transaction in Salesforce and other on-line data platforms for listings, leases, sales, and closings.

- Maintain cleanliness and supplies of the kitchen, bathrooms, conference rooms, reception area, office supplies, copy machines, postage meter and printers.

- Distribute mail.

- Manage property access database.

- Reconcile and inventory office supplies, maintain relationships with vendors, manage ordering.

- Manage conference room schedule.

- Schedule and coordinate meetings, appointments, travel arrangements as needed.

- Assist in organizing company functions.

- Maintain and continuously improve the Customer Relationship Management (CRM) database.

- Maintain a pleasant, outgoing, can-do attitude, demonstrate superior customer service.

- Assist Marketing Director as needed including but not limited to the following:

- Digital marketing ie: website management, advertising campaigns, Mailchimp, video production, graphic and creative design, edit brochures, presentations, collateral materials, etc.

- Qualifications:

- Excellent writing ability including strong proofreading and editing capabilities.

- -Must have an aptitude for technology, fluent in Office 365, Word/Power Point/Excel and Publisher, Adobe products: InDesign, Photoshop, Acrobat.

- -Familiar with CRM Salesforce or equivalent transaction management system.

- Mailchimp

- Minimum three years’ experience in administrative support and/or customer service.

- Bachelor's Degree or commensurate experience.

- Experience within a real estate office preferred but willing to train the right candidate.

Send Resume with cover, no phone calls

Job Type: Full-time

Pay: From $58,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 3 years (Preferred)

License/Certification:

• Real Estate License (Preferred)

Work Location: In person

Salary : $1,000 - $58,000