What are the responsibilities and job description for the Administrative Assistant - Occupancy Department position at Maloney Properties, Inc.?
We are looking for a full-time Administrative Assistant to support a large portfolio of affordable housing in the Dorchester/Roxbury area. As a member of the Occupancy Department, your duties and responsibilities will include:
- Processing and tracking resident income certifications.
- Generating letters, processing mailings, conducting recertification appointments.
- Following up with residents for past-due certifications and preparing legal notices.
- Processing LIHTC, Section 8 and HOME program paperwork.
- Filing recertification paperwork in resident files.
- Front desk duties like answering phones and assisting residents, as needed.
The work hours are Monday-Friday 8:30-4:30. You will be based at our office in Dorchester and will report to other sites in Dorchester and Roxbury as needed.
We are looking for someone with excellent communication skills and a strong customer service philosophy. Strong attention to detail and a team-oriented mindset will be key to success in this role.
- Previous administrative experience in an office setting is required; previous property management experience would be a plus.
- Proficiency in Microsoft Office is required; experience with Yardi is preferred.
- A valid driver’s license and access to a vehicle are required.
- Bilingual English/Spanish is preferred.
