What are the responsibilities and job description for the Executive Assistant position at Malta Dynamics?
About the Role:
The Executive Assistant is a key role within Malta Dynamics, providing high-level administrative support to the President and other executive team members. This individual must be highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment. The ideal candidate will be a trusted partner to leadership, ensuring smooth daily operations, effective communication, and strategic coordination.
DUTIES & RESPONSIBILITIES:
Executive Support:
Malta Dynamics is a leading provider of workplace safety solutions, specializing in fall protection equipment and safety gear for the construction and industrial sectors. With a commitment to innovation, quality, and customer satisfaction, we are growing rapidly and seeking an Executive Assistant to support our President and executive team in achieving our mission .
BENEFITS:
Competitive pay
Leave time
Paid holidays
Health/Vision/Dental Insurance
Life Insurance
401K match
Flexible Spending Account
CORE VALUES
Value Honesty
Amazing Judgment
Leading by Taking Action
Unified Team
Exceeding Customer Expectations
Swift to Change
Malta Dynamics is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local laws.
#MaltaDynamics
The Executive Assistant is a key role within Malta Dynamics, providing high-level administrative support to the President and other executive team members. This individual must be highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment. The ideal candidate will be a trusted partner to leadership, ensuring smooth daily operations, effective communication, and strategic coordination.
DUTIES & RESPONSIBILITIES:
Executive Support:
- Serve as the right-hand to the President, managing schedules, meetings, and priorities.
- Maintain confidentiality and handle sensitive information with discretion.
- Prepare reports, presentations, and correspondence for executive-level discussions.
- Manage and coordinate complex calendars, travel arrangements, and expense reports.
- Act as a gatekeeper, prioritizing and handling requests for the executive team.
- Oversee and improve office workflows, ensuring efficiency and effectiveness.
- Assist with key projects, including research, documentation, and implementation.
- Coordinate executive meetings, including agenda preparation and follow-ups.
- Facilitate internal and external communications on behalf of the President.
- Manage special assignments and initiatives, ensuring deadlines are met.
- Work closely with leadership on company-wide initiatives and long-term planning.
- Assist with cross-functional collaboration between teams to drive key objectives.
- Support executive decision-making by gathering and organizing critical data.
- Represent the President and executives professionally in all interactions.
- 5 years of executive-level administrative experience (preferably in manufacturing, construction, or safety industries).
- Strong ability to anticipate needs and take proactive steps to support leadership.
- Exceptional organizational skills and keen attention to detail.
- Proficient in Microsoft Office Suite, Google Workspace, and project management tools.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize in a fast-paced, dynamic environment.
- High level of professionalism, discretion, and confidentiality.
- Bachelor’s degree preferred but not required.
Malta Dynamics is a leading provider of workplace safety solutions, specializing in fall protection equipment and safety gear for the construction and industrial sectors. With a commitment to innovation, quality, and customer satisfaction, we are growing rapidly and seeking an Executive Assistant to support our President and executive team in achieving our mission .
BENEFITS:
Competitive pay
Leave time
Paid holidays
Health/Vision/Dental Insurance
Life Insurance
401K match
Flexible Spending Account
CORE VALUES
Value Honesty
Amazing Judgment
Leading by Taking Action
Unified Team
Exceeding Customer Expectations
Swift to Change
Malta Dynamics is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local laws.
#MaltaDynamics