EXECUTIVE ASSISTANT

Description

JOB SUMMARY

Provides administrative/executive level support to CEO and Senior Leadership Team. Prioritizes management requests to meet business objectives. Supports the Board of Directors and attending all board meetings.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains high standards of confidentiality of all information. 
• Performs executive administrative support duties for the CEO, Senior Leadership Teams, and Board of Directors.
• Acts as the point of contact for Board members.
• Coordinates monthly Board of Directors and Committee meetings, which may include preparing agenda, materials, and transcribing meetings along with timely distribution of documents; works with the Board of Directors as support staff, recording meeting minutes.
• Maintains up-to-date roster of Board Members.
• Serve as Main Administrator/Superuser of BoardEffect (Board Management Solution software), ensuring information/documents is continually up to date.
• Maintaining accurate and organized records of board proceedings, resolutions, and other relevant documents.
• Maintains a calendar, prepares schedules, and prioritizes meeting requests.
• Receives and responds to routine correspondence following established procedures not requiring management review.
• Assists with compiling and analyzing basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary.
• Assists with preparing moderately complex reports, maintaining records requiring classification and compilation of varied information.
• Coordinates annual Board Retreat(s).
• Assists with managing visitors and appointments.
• Assists with scheduling and managing travel arrangements.
• File and maintain health centers’ documents and other files.
• Assists with interdepartmental issues to help coordinate problem-solving in an efficient and timely manner.
• Reviews incoming correspondence and identifies items of special interest to the supervisor or others.
• Screens items that can be routinely handled and prepares appropriate responses.
• Based on knowledge of the supervisor's views, composing, editing, and types of correspondence reports and manuscripts under minimal guidance.
• Assists with processing incoming and outgoing mail.
• Provides excellent patient-centered customer service while being friendly and courteous to all employees and patients; can handle multiple tasks at once and can compassionately and empathetically care for patients.
• Upholds the Code of Ethics and mission of Valley Health Care, Inc. by conducting professional activities with honesty, integrity, respect, fairness, and good faith in a manner that will reflect well upon the organization.
• Other duties assigned.

Qualifications

QUALIFICATIONS:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and possess the ability to interact effectively with individuals in a broad range of situations in an increasingly challenging and complex work environment.
• Must also possess the ability to always use discretion and confidentiality, the ability to multitask, prioritize, and manage workload, and the ability to work independently with little supervision.
• Must also possess the ability to interact and support team members and leadership at all levels, excellent verbal and written communication and organizational skills, and the ability to establish and maintain a positive and effective work relationship with coworkers, members, providers, and customers.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Working in the administrative office may expose this position to sensitive and/or confidential information that must be held in confidence.

EDUCATION & EXPERIENCE

• Minimum requirements are a high school diploma plus three years of related experience and training in an executive office and/or health setting, or a combination of education and experience. 
• Excellent computer and communications skills are required. Specialized education/training in business or management fields would be helpful.
• Experience with Board Effect is a plus.

Salary : $19 - $22