What are the responsibilities and job description for the Administrative Assistant position at Malta Land and Livestock, LLC?
Summary:
This position is responsible for all reception and front office related items, feed and herd software management, medicine inventory, cattle inventory, feed inventory and dry matters, and scale management. Position will also deal with employee issues relating to time clocks, drug testing, payroll checks, and new employee documentation.
Responsibilities:
Office management
- Answer telephone and assist any walk-in traffic
- Collect and sort mail and prepare and send outgoing mail daily, organize bills according to company
- Scan organize and scan invoices into approval program and review for accuracy
- Keep office clean and organized and stocked with supplies as needed
Inventory Management
- Collect Bill of Ladings daily and match to scale weights, invoice, review for accuracy
- Monitor EZ Weights and ensure accuracy during harvest
- Maintain records of all cattle received, shipped, or deceased
- Pull fuel reports monthly for review and deductions
- Maintain records of all feed received, reconcile monthly feed inventories with feed use
- Review titled vehicle list and ensure licensing is updated, maintain correctness of master equipment list and assure insurance cards are present in each vehicle
Employee records
- Enter new employees into time clock system and fuel system; remove of terminated employees from clock system and fuel system
- New employee drug testing
- Random drug testing completed on a monthly basis
Feed Records
- Check feed management and scale hardware for issues, including printer
- Gather silage moisture samples and update into feed spreadsheet, as needed
- Manage monthly feeder reports and time of feeding reports under direction of feed manager
- Review Feedlot Manager software daily for incomplete loads, and input incoming loads to inventory spreadsheets
Cattle treatment records
- Ensure all treatment records are entered by the ranch hands and are up-to-date at end of billing cycle
- Manage medicine and vaccine inventories
NOTE: This job description is not intended to be all-inclusive. The employee will perform additional duties as required in order to meet the ongoing needs of the organization and fulfill job scope and responsibilities.
Required Skills:
- Must become efficient in Feedlot Manager and EZ Weights programs
- Knowledgeable in Word, Excel
- Organizational skills
- Ability to multi-task
- Must maintain confidentiality in all aspects of business
- Spanish speaker a plus but not required
Job Type: Full-time
Pay: $16.00 - $22.00 per hour
Expected hours: 40 – 60 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $16 - $22