What are the responsibilities and job description for the Executive Personal Assistant position at Management Business Solutions, Inc.?
SUMMARY : Management Business Solutions is seeking an Executive Personal Assistant for its client in Grand Rapids, MI . The person will be responsible for providing a comprehensive administrative and personal support to the CEO while also assisting the executive team. This role involves managing schedules, coordinating communications between the CEO and internal / external stakeholders, and handling a variety of tasks to ensure smooth daily operations.
RESPONSIBILITIES :
- Oversee and manage the CEO’s calendar, scheduling meetings, appointments, and conference calls to optimize time and productivity.
- Serve as the main point of contact for internal and external communications, screening and prioritizing inquiries as needed.
- Arrange complex travel plans, accommodations, and detailed itineraries for the CEO and executive team, ensuring cost-effectiveness and efficiency.
- Prepare and organize materials for meetings, presentations, and reports, including conducting research and compiling relevant data.
- Assist with personal tasks and errands for the CEO to help maintain a balanced workflow.
- Process and track expense reports and invoices, ensuring accuracy and compliance with company policies.
- Manage and coordinate special projects and strategic initiatives as assigned.
- Anticipate the needs of the CEO and executive team, proactively identifying ways to improve processes and enhance overall productivity.
- Maintain strict confidentiality while handling sensitive business and personal matters.
- Act as a bridge between the CEO and other departments, fostering clear communication and collaboration.
QUALIFICATIONS :
MANAGEMENT BUSINESS SOLUTIONS IS AN EQUAL-OPPORTUNITY EMPLOYER
