Construction Office Administrator

We are a fast growing construction firm dedicated to delivering high-quality projects on time and within budget. We pride ourselves on our commitment to excellence and are seeking an experienced Construction Administrative Assistant to join our dynamic team.

Position Overview:
We are looking for an organized and detail-oriented Construction Administrative Assistant with at least 3 years of experience in the construction industry and 5 years of advanced Excel skills. The ideal candidate will possess a go-getter attitude and a strong willingness to learn, ensuring smooth operations within our office.

Key Responsibilities:

• Assist in the preparation of project documents, including proposals, contracts, and change orders.
• Maintain and organize project files, ensuring all documents are current and accessible.
• Coordinate communication between project managers, subcontractors, and suppliers.
• Schedule meetings and appointments, managing calendars for project teams.
• Track project timelines and budgets, providing regular updates to management.
• Process invoices and assist with accounts payable and receivable when needed.
• Utilize Excel for data analysis, report generation, and budget tracking.
• Provide general administrative support, including filing, data entry, and phone management.
• Assist with compliance documentation and safety records.
• Contribute to the overall efficiency of the office and identify areas for improvement.
• Managing and Creating Submittals

Qualifications:

• Minimum 3 years of experience in a construction administrative role.
• At least 5 years of advanced experience with Microsoft Excel.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to multitask and work effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Familiarity with construction terminology and processes is a plus.
• Opportunities for professional growth and development.
• A collaborative and supportive work environment.

Job Type: Full-time

Pay: $18.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Construction administrative: 3 years (Required)
• Microsoft Excel: 5 years (Required)

Work Location: In person

Salary : $18 - $27