Accountant I/Clerk's Accounting

Job Summary

The Clerk’s Accounting division performs general accounting functions for the Clerk of the Circuit Court, including the preparation of the Clerk’s financial statements and reports. The Accountant I/Clerk’s Accounting is a full time, non-supervisory position that reports to the Clerk’s Accounting Manager.

Minimum Qualifications

• Bachelor’s degree or 4 years of related experience
• Professional certification preferred
• Computer literacy which includes, but is not limited to, proficiency in Microsoft Windows suite

Organizational Values

ORGANIZATIONAL VALUES

Along with the satisfactory performance of this job's essential functions, the employee in this position is expected to actively and consistently demonstrate the core values of the Clerk's Office.

Service to All

Everyone is my customer. From our customers to my coworkers and colleagues, excellent service is my primary goal. I will provide courteous, patient and knowledgeable service to everyone.

Integrity

I will foster the highest level of ethical conduct and promote an atmosphere of transparency, accountability and confidentiality in my actions and behavior. I will comply with all the Clerk's policies.

Respect

I will treat the office, everyone I come in contact with and myself with respect. From punctuality to dress code, I will be mindful of what my actions and my appearance communicate to others.

Communication

I will present ideas and information in a thoughtful and courteous manner and be open minded to the ideas and suggestions of others. I take responsibility to keep others fully informed of situations and information at all levels whether in writing or verbally.

Ownership

I accept responsibility for the quality, quantity and timeliness of my work. I will seek answers to issues I do not understand and I will own my behavior.

Teamwork

I hold myself and others accountable for the success of the team. I support a culture that finds solutions, rather than make excuses or place blame. I will be flexible and cooperative when faced with change.

Development

I will foster an environment of continuous improvement. I am encouraged to research, study and learn the vast workings of the Clerk's office so I can be of the most service to our customers.

Essential Functions

ESSENTIAL FUNCTIONS

It is understood that every incidental duty connected with operations listed in the job description is not always specifically described, and that employees, at the discretion of management, may be required to perform duties not within their job descriptions. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Provides excellent customer service to all in person, in email and over the phone; is approachable, helpful and personable; and answers questions knowledgeably and with patience
• Utilizes current financial accounting software to maintain the general ledger and related subsidiary accounts
• Compiles data and completes required reports for compliance with county, state and federal reporting
• Processes, maintains and distributes various collections and contributions as related to Accounts Payable functions for the Clerk
• Participates in providing information to the external auditors and in the preparation of the Clerk’s interim and annual financial statements, prepared in accordance with Generally Accepted Accounting Principles (GAAP)
• Understands and follows the Clerk’s Purchasing Policy to ensure purchases comply with office policy and state laws, demonstrating knowledge of the principles, practices and professional standards of purchasing policies and procedures
• Assists in month end closing process.
• Prepare and complete all documentary stamp payments
• Reconcile general ledger accounts between court case management system and financial accounting system
• Prepare and scan all appropriate documents into Onbase for Clerk’s Accounting and Purchasing. Index documents in Onbase when needed.
• Initiates and maintains a complete and accurate record, using the division management system and established division procedures
• Participates in division cross training initiatives to acquire knowledge and skill sets to support efficient functioning of the assigned division work
• Regular and reliable attendance is an essential function of this job

ESSENTIAL MENTAL AND PHYSICAL FUNCTIONS

The essential mental and physical functions listed below are required in order for an employee to be able to perform the essential functions of this position.

• Thinking critically; defined as reading, understanding and taking appropriate action on detailed and complex information
• Sitting for prolonged periods of time
• Repetitive actions/motion of one or both hands
• Hearing ordinary conversation and office sounds
• Verbal communication in person and on the phone
• Written communication by hand and on PC
• Bending/squatting/kneeling
• Ability to lift 25 pounds