What are the responsibilities and job description for the Grants Supervisor, Post-Award position at Manatee County, FL?
General Information
Work Location: 1112 Manatee Avenue West, Bradenton, Florida 34205
Work Hours: Monday - Friday, 8:00 am - 5:00 pmManaging and coordinating the daily tasks of grant administrators, project management, tracking grant performance and budgets, preparing reports, and ensuring compliance with grant regulations, including Davis-Bacon. The role also entails overseeing compliance monitoring and coordination with grant-funded project staff and administrators. Additionally, the individual prepares and presents items for the Board of County Commissioners, such as contracts and grant agreements, as well as Requests for Legal Service (RLS) to the County Attorney’s Office. They conduct a final review of grant awards and agreements for compliance before submitting them to the County Attorney’s Office. The position requires maintaining a grant tracking system that monitors federal, state, and local reporting deadlines, audits, and site visits. The individual must stay informed about the latest trends, best practices, and laws affecting grant compliance and provide training for grant staff on post-award compliance. They also manage subrecipient agreements and monitor subrecipients for compliance. Effective use of task management tools, communication skills, and the ability to prioritize assignments while meeting deadlines is essential. The role includes promptly addressing issues and seeking help when necessary.
This classification performs a variety of duties in leading and overseeing the activities of County grants. The Grants Supervisor leads and oversees County grant operations, ensuring effective management of both pre-award and post-award processes. Responsibilities include coordinating grant proposal efforts, project management, compliance with local, state, and federal regulations, and submission of required documentation. The role involves guiding and supporting grant teams, including grant writers, consultants, and administrators, throughout the grant lifecycle. Additionally, the Grants Supervisor ensures adherence to internal controls, conducts audits, and facilitates the successful acquisition, administration, and reporting of grant funding.
Working Conditions: Typical indoor office environment. Sitting for long periods of time, working on computer. Lifting equipment or supplies up to 25 pounds alone and up to 50 pounds with assistance. Position requires visual acuity and depth perception, as well as ability to hear and identify sounds. Occasional high stress situations that may involve angry or frustrated citizens. Occasionally required to work other than normal business hours.
Job Description
Essential Functions
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Grant Oversight & Compliance: Responsible for ensuring cooperation with federal, state, and local regulations related to grants.
Manage reporting, legal reviews, and adherence to grant guidelines.
Team Coordination & Supervision: Manage and coordinate grant staff and consultants to oversee grant-related activities across departments.
Managing Staff & Leadership: Supervise a team, provide guidance and training, delegate tasks, and ensure staff effectively carry out grant-related responsibilities.
Tracking & Monitoring: Maintain organized systems (such as grant tracking databases and calendars) to monitor deadlines, budgets, reports, audits, and compliance requirements.
Communication & Reporting: Be a strong communicator, to coordinate with all County departments, prepare reports, present grant-related items, and liaise with stakeholders, including funders and legal teams.
Task Management & Deadline Prioritization: Project Manage multiple assignments and ensure all grant deadlines and submission requirements are met.
Performs other related work (including weather or extreme emergency duties) as required.
Minimum Qualifications
Preferred Bachelor’s degree in a field related to social science, environmental science, business, finance, English, project management, or public administration.
Five (5) years' experience in a position related to grants, project management, and/or local, state, and federal compliance.
Preferred two (2) years of previous supervisory experience.
Experience with state and/or federal grant portals.
Intermediate to expert skills in Microsoft Office Suite.
Valid driver license required, with valid Florida driver license required within 30 days of hire.
Equivalent combinations of education and experience may be considered.
More
Desired Certification in Grants or Project Management.
Knowledge, Skills, and Abilities:
Knowledge of principles and practices of local, state, and federal grant compliance.
Ability to perform research and analyze data.
Ability to communicate orally and in writing with clarity and conciseness.
Ability to perform analytical work carefully and accurately.
Ability to establish and maintain effective working relationships as necessitated by work.
Veterans Preference
In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.
EEO/ADA Statement
Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865.
Drug-Free Workplace
Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.
Emergency Response/Recovery Activities
All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
Employee Assistance Program (EAP):
- ComPsych – offers all employees and their family members with emotional, financial, legal, and work/life balance support.
- LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
- Five (5) free visits annually for employees and covered family members.
- Wellness/Health Coaches (5 Free per year)
- On-site Fitness Centers for you and your dependents with 24/7 access
- Personal Training (5 Free per year)
- Pharmacy Technician
- Group Fitness Classes
- Musculoskeletal Physical Therapy Management
- Diabetes Care Program
- Registered Dietician (5 Free per year)
- Massages with licensed therapist (small copay)
- Workers’ Compensation
- Training/Seminars
- Premium Pay Differentials/Career Ladders
- Government employee discounts at many retailers and attractions
- Access to Manatee County Library Services (books, digital services, tools, museum passes).
- 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
- Three (3) Personal Holidays
- Personal Sick Leave
- Family Sick Leave
- Sick Leave Bank (Donated Hours)
- Professional Medical Appointment Leave
- Bereavement Leave
- Military Leave
- Military Training Leave
- FMLA
Years of Service Vacation Days
6-10 19.50 days
11 22.75 days
- Earn an additional day of vacation every six (6) consecutive months of no sick leave.
Insurance:
- Award-winning Health Plan with deductibles as low as $0.
- Dental Insurance
- Vision Insurance
- Prescription Insurance
- Life Insurance (6 times salary at low cost)
- Long-term and Short-term Disability Insurance
- Florida Retirement System (FRS) with Pension Plan and Investment Plan options.
- 457b Tax Deferred and ROTH account options through Voya.
- FRS Webinars
- Free financial guidance with licensed, non-commissioned financial planner
- Professional Leadership Programs
- Instructor-Led and eLearning Training
- Premium Pay Differentials/Career Ladders
- Career Counseling
- Toastmasters
- Networking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)
- Employee Recognition Programs with monetary and time-off awards
Education Benefits:
- Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement.
- Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.
- Public Service Loan Forgiveness (PSLF)
- Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.
Employee Assistance Program (EAP):
- ComPsych – offers all employees and their family members with emotional, financial, legal, and work/life balance support.
- LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
Miscellaneous Benefits:
- Workers’ Compensation
- Training/Seminars
- Fitness Center Access for employee only
- FRS options
- Premium Pay Differentials/Career Ladders
- Government employee discounts at many retailers and attractions
- Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
- 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
- Three (3) Personal Holidays
- Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.
a pro-rated basis
Employee Assistance Program (EAP):
- ComPsych – offers all employees and their family members with emotional, financial, legal, and work/life balance support.
- LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
- Five (5) free visits annually for employees and covered family members.
- Wellness/Health Coaches (5 Free per year)
- On-site Fitness Centers for you and your dependents with 24/7 access
- Personal Training (5 Free per year)
- Pharmacy Technician
- Group Fitness Classes
- Musculoskeletal Physical Therapy Management
- Diabetes Care Program
- Registered Dietician (5 Free per year)
- Massages with licensed therapist (small copay)
- Workers’ Compensation
- Training/Seminars
- Premium Pay Differentials/Career Ladders
- Government employee discounts at many retailers and attractions
- Access to Manatee County Library Services (books, digital services, tools, museum passes).
- 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
- Three (3) Personal Holidays
- Personal Sick Leave
- Family Sick Leave
- Sick Leave Bank (Donated Hours)
- Professional Medical Appointment Leave
- Bereavement Leave
- Military Leave
- Military Training Leave
- FMLA
Years of Service Vacation Days
6-10 19.50 days
11 22.75 days
- Earn an additional day of vacation every six (6) consecutive months of no sick leave.
Insurance:
- Award-winning Health Plan with deductibles as low as $0.
- Dental Insurance
- Vision Insurance
- Prescription Insurance
- Life Insurance (6 times salary at low cost)
- Long-term and Short-term Disability Insurance
- Florida Retirement System (FRS) with Pension Plan and Investment Plan options.
- 457b Tax Deferred and ROTH account options through Voya.
- FRS Webinars
- Free financial guidance with licensed, non-commissioned financial planner
- Professional Leadership Programs
- Instructor-Led and eLearning Training
- Premium Pay Differentials/Career Ladders
- Career Counseling
- Toastmasters
- Networking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)
- Employee Recognition Programs with monetary and time-off awards
Education Benefits:
- Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement.
- Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.
- Public Service Loan Forgiveness (PSLF)
- Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.
Employee Assistance Program (EAP):
- ComPsych – offers all employees and their family members with emotional, financial, legal, and work/life balance support.
- LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
Miscellaneous Benefits:
- Workers’ Compensation
- Training/Seminars
- Fitness Center Access for employee only
- FRS options
- Premium Pay Differentials/Career Ladders
- Government employee discounts at many retailers and attractions
- Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
- 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
- Three (3) Personal Holidays
- Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.
a pro-rated basis
Salary : $67,835 - $105,116
