What are the responsibilities and job description for the Records Clerk position at Manatee County Sheriff's Office?
General Description of Duties
Performs a variety of support service functions including collecting, sorting, updating, distributing and purging agency submitted records. Ensures the completeness and accuracy of records. Provides copies and timely delivery of documents to appropriate parties including the State Attorney's Office. Assists other units with look-ups, data entry and location of key information and records as needed.
Knowledge Skills And Abilities
The Manatee County Sheriff’s Office is committed to a policy of equal employment opportunity for applicants and employees that fosters, maintains and promotes equal employment opportunity for all without regard to race, color, religion, national origin, citizenship, sex, political affiliation, veteran’s status, age, genetic information, sexual orientation, gender identity, to include transgender status, disability or status in any other group protected by federal, state, or local law.
Benefits
Are you at least 18 years of age?
Are you a citizen of the United States or a lawful, permanent resident, granted refugee or asylee status and authorized to work in the United States?
Which best describes your highest level of education?
What best describes your current typing speed?
In the last twelve (12) months, have you used marijuana, or its derivative?
Have you ever sold, delivered or manufactured a controlled substance?
Have you ever illegally used a controlled substance, including marijuana or its derivative, while employed as a law enforcement or corrections officer, while working in a prosecutorial position, or while employed in a position of public safety? (Exception: Any use of marijuana or its derivative while working in the capacity of an undercover operative for the purpose of the investigation)
In the last three (3) years, have you illegally used any Schedule I through Schedule V, excluding marijuana, (Schedules I through V, as defined in the Controlled Substances Action, 21 U.S.C., Section 812, include but are not limited to, cocaine, crack. lysergic acid diethylamide (LSD), amphetamines, methamphetamines, heroin, MDMA, GHB and anabolic steroids)?
Have you ever illegally used any of the following controlled substance in your lifetime? (Please check all that apply. If none, check the last box, "Not applicable".)
If you answered "Yes", please provide the information listed below or type "N/A" if not applicable. * Drug, how taken, circumstances, number of times illegally obtained/used/supplied/sold. * Date of first time illegally obtained/used/supplied/sold. * Last time illegally obtained/used/sold.
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Have you ever pled guilty or no contest to, had adjudication withheld, or been convicted of a misdemeanor involving false statements, perjury or domestic violence?
Have you ever pled guilty or no contest to, had adjudication withheld, or been convicted of a felony offense?
Have you been convicted of a DUI in the last 60 months (5 years)?
Have you been convicted of a DUI more than once in your lifetime?
Have you engaged in sexual abuse or been convicted, or civilly or administratively adjudicated, of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion by a victim who did not consent or was unable to consent or refuse?
Have you engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997).
"RECORDS CLERK JOB DESCRIPTION": " Upon review of the job description, are you able to perform the essential functions of the job?
If you answered "No" to the previous question above, please indicate any reasonable accommodation(s) that will assist you in performing the essential functions of the position.
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Do you have a tattoo in a visible location on the neck, face, scalp, or hands? (Click here to review the Appearance and Grooming Policy)
In order to conduct a thorough background investigation, you will be required to provide the website(s) and user name(s) for all social media accounts. In addition, you will be required to "friend" our background investigators on Facebook, if applicable. Do you confirm that on this application you have provided the requested information and will provide them access to your personal accounts?
Have you registered with Selective Service? (NOTE: Registration is required by all males prior to their 26th birthday. If you are a male age 18-25 and have not yet registered, you must do so here. Females are not required to register at this time and should select 'N/A'.
Do you acknowledge that the starting pay for this position is $17.02 per hour and that this is non negotiable?
Performs a variety of support service functions including collecting, sorting, updating, distributing and purging agency submitted records. Ensures the completeness and accuracy of records. Provides copies and timely delivery of documents to appropriate parties including the State Attorney's Office. Assists other units with look-ups, data entry and location of key information and records as needed.
Knowledge Skills And Abilities
- Ability to review documents for accuracy, completeness, and compliance; compile data and information for reports; compose letters and memoranda; explain policies and procedures.
- Ability to accurately enter and/or retrieve information from various computer systems and/or programs in a timely manner.
- Ability to maintain accurate records, logs, or other documentation as required by the position.
- Ability to communicate effectively verbally and in writing.
- Ability to proof own work.
- Ability to prioritize work.
- Ability to perform other clerical duties such as filing, answering the phone and/or compiling correspondence.
- Ability to type.
- Knowledge of general office policies, procedures and practices.
- Knowledge of proper grammar, punctuation and spelling.
- Skilled in the use of office equipment including computers and various software applications.
- Required to speak and hear clearly. Often required to sit and use hands and fingers, to handle or feel. Occasionally required to stand, walk, reach with arms and hands, climb stairs or balance, and to stoop, kneel, crouch or crawl.
- Requires close vision.
- Provides information, assistance, and services to the general public, employees, and others in person, by telephone or by other forms of communication.
- Performs routine computer-related duties including data entry and retrieval.
- Performs routine clerical, scanning and filing duties.
- Maintains accurate records of office files, libraries and inventory files.
- Successfully completes all assignments to specifications, within specified timeframe and budget as directed and in accordance with agency policies and regulations.
- Performs other related duties as assigned.
- Arrives on time for work, limits breaks and lunches to the allotted time, and leaves on time. Uses leave in accordance with General Orders; communicates and cooperates with management in providing proper notice of leave; patterns and amounts of leave usage (not including legitimate, properly scheduled and approved leave and protected leave).
- Volume of work accomplished is consistent with position requirements and produced within quality tolerance standards.
- Works with other team members to achieve group goals by contributing ideas in group settings, accepting ideas contributed by others, operating within team rules, participating in team meetings, working with team members to improve job knowledge and skills, putting team goals over personal goals, and supporting team leaders once decisions are made.
- Follows standard office procedures, safety policies and procedures and agency General Orders.
- Maintains good interpersonal relations (the manner in which the employee responds emotionally and verbally) with the public, other employees, and supervisors. This policy also relates to the image the employee projects and includes cleanliness and personal grooming.
- High school diploma or equivalent (GED) required.
- Valid Florida driver license required.
- 35 WPM typing required.
The Manatee County Sheriff’s Office is committed to a policy of equal employment opportunity for applicants and employees that fosters, maintains and promotes equal employment opportunity for all without regard to race, color, religion, national origin, citizenship, sex, political affiliation, veteran’s status, age, genetic information, sexual orientation, gender identity, to include transgender status, disability or status in any other group protected by federal, state, or local law.
Benefits
- Excellent State Retirement
- Uniforms for Specific Civilian Personnel
- 12 Holidays Per Year (includes employee's birthday)
- Excellent Vacation Plan - Start accruing two weeks of vacation time earned by the end of your first year
- Sick Leave - 12 days per year, accrued by pay period
- Life Insurance - Equals annual base salary
- Health Insurance (optional)
- Dental (optional)
- Take-Home Vehicle for Specific Civilian Personnel
- Career Service - After one year of satisfactory continuous service
- Deferred Compensation Plan (optional)
- Direct Payroll Deposit (any banking institution)
- Disability Insurance (long-term disability)
- College Tuition Reimbursement Program
- Extensive Wellness Program- Click here
Are you at least 18 years of age?
- Yes
- No
Are you a citizen of the United States or a lawful, permanent resident, granted refugee or asylee status and authorized to work in the United States?
- Yes
- No
Which best describes your highest level of education?
- No High School Diploma or Equivalency
- High School Diploma/GED
- Some college
- Associate's Degree
- Bachelor's Degree
- Master's Degree
What best describes your current typing speed?
- Less than 20 wpm
- Over 20 wpm but less than 35 wpm
- Over 35 wpm but less than 45 wpm
- Over 45 wpm but less than 55 wpm
- 55 wpm
In the last twelve (12) months, have you used marijuana, or its derivative?
- Yes
- No
Have you ever sold, delivered or manufactured a controlled substance?
- Yes
- No
Have you ever illegally used a controlled substance, including marijuana or its derivative, while employed as a law enforcement or corrections officer, while working in a prosecutorial position, or while employed in a position of public safety? (Exception: Any use of marijuana or its derivative while working in the capacity of an undercover operative for the purpose of the investigation)
- Yes
- No
In the last three (3) years, have you illegally used any Schedule I through Schedule V, excluding marijuana, (Schedules I through V, as defined in the Controlled Substances Action, 21 U.S.C., Section 812, include but are not limited to, cocaine, crack. lysergic acid diethylamide (LSD), amphetamines, methamphetamines, heroin, MDMA, GHB and anabolic steroids)?
- Yes
- No
Have you ever illegally used any of the following controlled substance in your lifetime? (Please check all that apply. If none, check the last box, "Not applicable".)
- Amphetamines such as Uppers/Speed
- Barbiturates such as Downers
- Benzodiazephines such as Valium/Darvon
- Cocaine/Crack
- LSD such as Acid/Microdots
- Marijuana or its derivatives
- Methaqualone such as Quaaludes
- Opiates such as Opium/Heroin/Oxycodone
- Phencyclidine such as PCP/Angel Dust
- Any other drug not previously listed
- Not applicable
If you answered "Yes", please provide the information listed below or type "N/A" if not applicable. * Drug, how taken, circumstances, number of times illegally obtained/used/supplied/sold. * Date of first time illegally obtained/used/supplied/sold. * Last time illegally obtained/used/sold.
11
Have you ever pled guilty or no contest to, had adjudication withheld, or been convicted of a misdemeanor involving false statements, perjury or domestic violence?
- Yes
- No
Have you ever pled guilty or no contest to, had adjudication withheld, or been convicted of a felony offense?
- Yes
- No
Have you been convicted of a DUI in the last 60 months (5 years)?
- Yes
- No
Have you been convicted of a DUI more than once in your lifetime?
- Yes
- No
Have you engaged in sexual abuse or been convicted, or civilly or administratively adjudicated, of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion by a victim who did not consent or was unable to consent or refuse?
- Yes
- No
Have you engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997).
- Yes
- No
"RECORDS CLERK JOB DESCRIPTION": " Upon review of the job description, are you able to perform the essential functions of the job?
- Yes
- No
If you answered "No" to the previous question above, please indicate any reasonable accommodation(s) that will assist you in performing the essential functions of the position.
19
Do you have a tattoo in a visible location on the neck, face, scalp, or hands? (Click here to review the Appearance and Grooming Policy)
- Yes
- No
In order to conduct a thorough background investigation, you will be required to provide the website(s) and user name(s) for all social media accounts. In addition, you will be required to "friend" our background investigators on Facebook, if applicable. Do you confirm that on this application you have provided the requested information and will provide them access to your personal accounts?
- Yes
- No
- I do not have any social media accounts, personal websites, or blogs.
Have you registered with Selective Service? (NOTE: Registration is required by all males prior to their 26th birthday. If you are a male age 18-25 and have not yet registered, you must do so here. Females are not required to register at this time and should select 'N/A'.
- Yes
- No
- Exempt
- N/A
Do you acknowledge that the starting pay for this position is $17.02 per hour and that this is non negotiable?
- Required Question
Salary : $17
