What are the responsibilities and job description for the Bilingual Executive Assistant to CEO (Remote with Travel Availability) position at Mangone Law Firm, LLC?
About the Role:
We are seeking a highly organized and proactive Bilingual Executive Assistant to support the CEO of a prestigious U.S.-based law firm. This is a fully remote position; however, the candidate must be available for occasional travel as needed.
The ideal candidate is a skilled professional with exceptional organizational abilities, discretion in handling sensitive information, and the capability to manage multiple high-priority tasks in a fast-paced legal environment.
Key Responsibilities:
Requirements:
Why Join Us?
We are seeking a highly organized and proactive Bilingual Executive Assistant to support the CEO of a prestigious U.S.-based law firm. This is a fully remote position; however, the candidate must be available for occasional travel as needed.
The ideal candidate is a skilled professional with exceptional organizational abilities, discretion in handling sensitive information, and the capability to manage multiple high-priority tasks in a fast-paced legal environment.
Key Responsibilities:
- Manage and coordinate the CEO's calendar, ensuring efficient scheduling of meetings and appointments
- Act as the primary liaison between the CEO and internal/external stakeholders
- Handle sensitive and confidential information with professionalism
- Draft, proofread, and translate emails, reports, and other documents in both English and Spanish
- Prepare presentations, reports, and business materials as needed
- Organize and maintain digital files for quick and efficient access
- Conduct research on legal and business topics as required
- Arrange and coordinate complex travel itineraries, including flights and accommodations
- Monitor and prioritize emails/messages, responding on behalf of the CEO when necessary
- Provide support for personal administrative tasks as required
- Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities
- Strong organizational and time-management skills
- Ability to multitask and prioritize effectively
- Excellent communication skills in both English and Spanish
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
- Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com)
- Problem-solving mindset and ability to work independently
- High level of discretion and professionalism
- Attention to detail and proactive approach to work
Requirements:
- Experience: At least 1 year of experience as an Executive or Personal Assistant, preferably in a legal or corporate environment
- Remote Work Experience: Proven ability to work efficiently in a virtual setting
- Bilingual: Strong verbal and written proficiency in English and Spanish (mandatory)
Why Join Us?
- Work remotely with a dynamic and growing U.S.-based law firm
- Opportunity to support a high-level executive and make a direct impact
- Competitive compensation based on experience
- Flexibility, with the opportunity for travel
