Project and Administrative Coordinator - Survey Department

SUMMARY Provide comprehensive project coordination support to professional delivery teams. This role is an integral part of the team, working closely with Project Managers to ensure successful project execution. The position offers visibility and interaction across all organizational levels.   ESSENTIAL DUTIES AND RESPONSIBILITIES Assist with creating proposals and managing additional services requests. Conduct research and compile due diligence reports, including front entitlement research. Complete and submit permit applications. Coordinate and assist with project submittals. Develop and maintain a master workload and project schedule. Facilitate periodic workload and project schedule performance reviews. Monitor project performance and advise Project Managers on utilization and potential issues. Assist with preparing monthly backlog reports. Support marketing initiatives and help coordinate company events. Perform minor office administrative tasks. Drive for submittals or approvals as required, which may involve trips of an hour or longer. Perform additional duties as assigned.   REQUIRED KNOWLEDGE, SKILLS, ABILITIES Strong analytical skills, including the ability to define problems, collect data, and draw valid conclusions. Highly self-motivated and proactive with a strong commitment to quality and client service. Demonstrated ability to collaborate effectively with individuals at all levels of the organization. Excellent presentation, written, verbal communication, and interpersonal skills. Proficiency in Microsoft Office Suite, particularly Excel and Word. Must be fluent in the English language.   EDUCATION AND EXPERIENCE Bachelor’s degree preferred but not required. Minimum of 3 years of experience in client delivery support within a project-based industry, such as professional services, engineering, out-sourcing, etc.   CERTIFICATES, LICENSES, REGISTRATIONS Ability to obtain notary public certification. Must have a valid driver’s license.   WORK ENVIRONMENT OR PHYSICAL DEMANDS The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.   While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop; kneel, crouch, or crawl. The employee may frequently lift or move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.   Employer’s Disclaimer: This job description is meant to describe the general nature of work performed. It is not intended to be construed as an exhaustive list of responsibilities, duties, and skills required for the position. The Firm reserves the right to add or revise an Associate’s job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.