Executive Assistant, Vice President for Enrollment Management

Position Title: Executive Assistant, Vice President for Enrollment Management

Position Reports To: Vice President for Enrollment Management

Unit: Enrollment Management

Salary: $58,000-$68,000

Position Summary

The Executive Assistant represents the Vice President to various internal and external constituencies, including Enrollment and Marketing personnel, the Board of Trustees, parents, and students. The Executive Assistant is under the general direction of the Vice President for Enrollment Management and provides high-level support in various administrative and managerial responsibilities. The Executive Assistant directs key administrative operations, focusing on leading and managing special projects for the divisions, maintaining confidential information and communications, coordinating schedules, and managing financial and budgetary processes for the areas under the auspices of the Vice President for Enrollment Management.

Responsibilities

• Provide high-level, high-touch, and confidential administrative support including, but not limited to: managing, prioritizing, and addressing inquiries to the Vice President from internal/external constituencies; leveraging the Enrollment and Marketing team by deploying internal/external inquires to the appropriate team member; schedules and arranges the Vice President's professional travel; assists with the recruitment process for key positions within the Vice President's purview; makes evaluation of the demands for attention of the Vice President in order to conserve the supervisor’s time; assist the Vice President with the preparation and management of email and social media messages; scheduling appointments and meetings, and managing Vice President's Office and Division-wide calendars.
• Serves as a liaison between the Vice President and other Executive Offices and departments of the University.
• Schedule’s Units, and directors' meetings and manages the agenda and minutes for the meeting; assist the Vice President in preparation for a variety of meetings and presentations.
• Maintains all communications with the Enrollment Management Committee of the Board of Trustees - coordinates correspondence to the committee, provides meeting dates and takes accurate minutes; manages all correspondence through the Board portal; coordinates/prepares reports and presentations by Enrollment and Marketing staff for the board committee; and assists the Vice President with reports and presentations on topics before the full Board.
• Directly manages the operating budget of the Vice Presidents- serves as the signature authority for these accounts, ensuring all invoices and charges are assigned to the appropriate accounts and coordinates requisitions and management of the Vice President's capital budget.
• Assists the Vice Presidents in preparation for the annual budget process, such as ensuring Enrollment and Marketing Units submit budget requests on time and compiles budget information for the Vice President in advance of budget meetings.
• Maintains a welcoming and professional office environment - operates various office equipment and is proficient with the University’s EYP-the Banner system; coordinates office coverage at all times and during all University standard business hours; hires and trains college work-study students.
• Ensures student personnel reflects the appropriate professional etiquette for a Vice President's office.
• Lead the coordination of division events and meetings.
• Plan for logistics, catering, marketing, technical functions, and other aspects of division events.
• Supports the Vice President with hosting and event planning responsibilities.
• Maintain office supply inventory and office equipment; order supplies and request service for office equipment and telephones when needed.
• Maintain proficiency in the use of software/technology systems and applications.
• Participate in ongoing training to maintain competency in new technologies.
• Other special projects and duties as assigned.
  
  

Education

Required:

• HS Diploma or GED.
• Vocational or Technical Training.
• Proficiency in Microsoft Products with a special emphasis on PowerPoint and Excel.
• Familiarity with Banner or similar CRM software application.
  
  

Preferred

• Associate’s Degree, vocational or technical school degree.
• Bachelor’s Degree.
  
  

Work Experience: Minimum of 5 Years in an administrative support role.

Founded in 1853, Manhattan University is an independent Catholic Lasallian institution located in Riverdale, NY that embraces students of all faiths, cultures, and traditions. The mission of the University is to provide a dynamic student-centered educational experience that prepares graduates for lives of personal development, professional success, civic engagement, and service to their fellow human beings. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. Applicants from historically under-represented segments of the population are encouraged to apply, as well as those attracted to a university with a Catholic identity. We are committed to a diverse campus community. AA/EO Employer M/F/D/V