Accounts Payable Assistant

Job Title: Accounts Payable Assistant Department: Controller’s Office Reports to: Accounts Payable Manager Effective Date: 12/2/24 # of Direct Reports: 0 # of People Supported: 1 Job Description: The Accounts Payable Associate will assist the Accounts Payable Manager in processing invoices and checks. Supervisory Responsibilities: None Duties/Responsibilities: Monitor adherence to accounts payable policies Open and sort mail Review invoices for authorized approvals, accuracy and coding Match invoices with purchase orders Review employee travel and expense reimbursement requests Enter invoices and check requisitions into the accounting system Perform all steps in the check production, control and distribution process Void and cancel checks Maintain and file accounts payable records Work with credit card holders to provide proper documentation for their purchases Review documentation for credit card purchases Prepare journal entries related to Accounts Payable transactions Research vendor statements and resolve discrepancies Resolve vendors’ and staff questions Prepare schedules and account analyses Produce AP control report to be sure subsidiary ledger is in balance with the GL control account Advise vendors of checks that were not cashed on a monthly basis Provide information for annual financial statement audit Other duties as assigned Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Ability to function well in a high-paced and at times stressful environment. Proficient with Microsoft Office Suite or related software. Qualifications: Education: Associate Degree required. Experience: At least three years related experience required. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Hours Expectation: Full-time, 35 hours per week Housing: Housing is not provided. Benefits: Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits Manhattanville University is an Equal Opportunity Employer. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. If you are unable to complete this application process, contact Manhattanville Human Resources at human.resources@mville.edu to ask for assistance.

Salary : $47,000 - $56,000