0.5 Guidance Secretary/0.5 Library Media Technician

Preferred Qualifications:

1. High School diploma or equivalency required. Post high school education is preferred.

2. Previous office experience and/or secretarial clerical training

3. Experience and/or training working in a library and technology (i.e. Chromebooks, Smartboards, computers, projectors, Google Suites, Microsoft Word, etc) preferred

4. Excellent public relations and communication skills

5. Basic knowledge of word processing and data management skills

6. Strong desire to be of assistance to students, staff and the public and develop positive constructive relations

7. Experience working with junior high school aged students

Job Summary:

This position serves as support to the counseling center, library and the main office. This position represents the school in communicating information, problem solving, record keeping, and meeting the needs of students, staff and the public. This position provides for a well-organized, smoothly functioning media center environment in which teachers and students can take full advantage of available resources, and provide support of media and digital resources, answer technology-specific questions, and maintain technology. This position works three and one-half (3.5) hours per day in the counseling center and three and one half (3.5) hours per day in the school library; up to 190 days per year; approximately five (5) days prior to the start of the school year and five (5) days after the close of the school term, at the discretion of the building principal.

Essential Job Functions of Counseling Secretary:

1. Serves as a guidance office receptionist as well as the library and greets students, staff and other visitors

2. Develops effective working relationships with people with the ability to be empathetic and shows patience with parents, students and staff

3. Assists with schedule changes and attendance in student management system

4. Makes and receives telephone calls, takes messages, routes calls

5. Receives medication training to administer medication to students

6. Contacts parents and students regarding missing information on various forms and records

7. Schedules student conferences with counselors, school nurses, social workers, and other staff as needed

8. Coordinates new student orientation meetings and provides materials

9. Maintains materials to be given to new students enrolling during the school year

10. Reviews and updates materials related to student leaders

11. Maintains and records changes in student schedules and cumulative records including test scores, report cards, and medical excuses

12. Maintains immunization records and prepares report to be submitted to the district attorney

13. Maintains list of students who have not completed a health form

14. Administers medications to students as needed

15. Schedules and sends out parent letters and passes to classroom for every 8th grader for 4 year plan meeting, organizes documentation and student records for meetings

16. Charts and updates discipline referrals

17. Assists with registration for new and returning students and scheduling students individually for registration

18. Reviews, updates and processes requests for cumulative records for students who are entering, transferring or withdrawing from school

19. Coordinates daily structured lunch support for students

20. Types announcements daily into an electronic sign for students and staff

21. Operates office equipment in a proper and responsible manner

22. Maintains the District’s standards relative to confidentiality of information about students and school related concerns

23. Performs other duties as assigned by the building principal

Essential Job Functions of LIbrary Media Technician:

1. Assists as needed in the supervision, operation, and troubleshooting of student computers and the availability of adequate assistance in the library. Responsible for management and simple troubleshooting and repair of Chromebooks including completing Webhelp tickets, checking out loaners, disinfecting Chromebooks/Computers as needed, maintain printers by replacing toners and simple troubleshooting. Responsible for being on call for classroom technology troubleshooting.

2. Maintains proper student conduct in the library to which it is assigned.

3. Under the direction of Library Media Specialist, orient mid-year transfer students to the use of the library and/or assists students in locating library material for research, individual, and recreational reading.

4. Helps maintain automated circulation system, shelves library material; arranges for and distributes interlibrary loan material; digitally sends students overdue notices to homeroom teachers and/or parents.

5. Assists in weeding obsolete and/or replacing worn library materials; assists in ordering needed library supplies, simple book repairs, etc.; takes library inventory of library resources.

6. Assist in any other duties or tasks that may be necessary to operate an efficient and effective school or may be assigned by the principal.

7. Maintains the District’s standards relative to the confidentiality of information about students and school related concerns.

Functional Job Analysis and Descriptions:

Language Skills – The ability to read and interpret documents such as computer operating manuals, technical assessment reports, and policy and procedure manuals. The ability to speak effectively before public groups and employee groups. Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Possess literacy skills related to best practice in literacy and reading.

Reasoning Ability – Ability to apply common sense understanding to carry out detailed written or oral instructions as well as instructions in diagram or schedule form. Ability to deal with problems involving a few concrete variables in standardized situations.

Other Skills and Abilities – Must have excellent communication, computer and interpersonal skills. Must have the ability to learn and utilize new software programs as systems are upgraded. Typing is required with good grammatical spelling and punctuation. May be able to pass the clerical test during the interview process. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to effectively attend to multiple tasks at one time while maintaining a calm disposition. Ability to perform duties with awareness of all District requirements and Board of Education policies.

Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk and use fingers, office tools and controls. The employee is required to ascend and descend flights of steps while carrying up to 20 pounds. The employee must frequently lift and/or move up to 20 pounds. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision (such as to read smaller font typed material), color vision and depth perception.

Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to moderate with some exposure to loud noise.

Job Type: Full-time

Pay: $16.36 - $21.69 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $16 - $22