What are the responsibilities and job description for the Legal Office Assistant position at Manning Gross & Massenburg LLP?

Job Description

MG M The Law Firm (MG M) has an immediate opening for Legal Office Assistant

in our Chicago, IL office. MG M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Position Overview : The Legal Office Assistant is responsible for assisting in the execution of daily operations in MG M’s Chicago office. This role involves managing front desk operations, ensuring the office is well maintained and providing administrative support to staff and legal professionals. The Legal Office Assistant will aid in fostering a welcoming, organized, efficient and professional workplace. The Legal Office Assistant will work closely with Chicago’s Office Manager with additional oversight from the Chicago Partnership.

This is an excellent opportunity for individuals interested in gaining first-hand knowledge of the fast-paced field of litigation. This role offers a pathway to an advanced legal career within our organization!

Key Responsibilities :

Front Desk Management

Greet and assist visitors with a friendly and professional demeanor.
Answer and direct phone calls, emails or other correspondence to the appropriate departments or individuals.
Handle outgoing and incoming mail and packages.
Maintain accurate visitor logs and ensure security procedures are followed.
Maintain a clean, organized, welcoming reception area.
Manage the Chicago office shared calendar.

Office Maintenance

Order and manage office supplies to ensure a well-stocked and organized workspace.

Manage conference room bookings and ensure meeting spaces are equipped and at the ready.

Maintain general office spaces including all conference rooms and kitchens, ensuring the environment is clean, organized and professional.

Coordinate with facility management for maintenance or repairs as needed.

Administrative Support

Photocopying, indexing, and organizing documents quickly and efficiently.

Assist legal professionals with document organization and projects.

Support the HR team with onboarding processes and employee documentation.

Expense and invoice processing as needed.

Perform other duties as assigned.

Skills Abilities :

General knowledge of Microsoft Office, especially Outlook, Word and Excel.

Communication : Possess excellent verbal and written communication skills.  Ability to professionally communicate with a wide variety of individuals.

Dependability : Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.

Team Work : Contribute to building a positive team spirit; support everyone’s efforts to succeed.

Attendance & Punctuality : Be consistently at work and on time; contact supervisor when any scheduling issues arise.

Technical Skills : Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.

Personal Attributes :

Ability to multi-task and self-motivate in a highly fast paced working environment.

Flexible and willing to pitch in wherever needed.

Adapts well to fluctuations in workload and changes in responsibilities.

Ideal applicants are bright, hardworking and have a positive attitude.

Is a problem solver and has the ability to think “outside the box”.

Qualifications :

Minimum of a high school diploma required (college degree is preferred but not required).

Prior law firm experience is preferred but not required.

Candidates who are currently enrolled in a degree program must have a minimum GPA of 3.0.

Job Type / Pay : Full-time, on-site position – no flexible work option available. 35 hours per week. Salary range between $40,000 - $50,000.

Why Should You Apply?

MG M offers a hybrid work environment along with competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. Minorities and women are encouraged to apply.

Salary : $40,000 - $50,000

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