21st Century (ACE) Admin Assistant

Job Title: Clerical Staff

Reports to: Program Director/Site Coordinator Date Revised: June 2023

Dept./School: 21st Century Community Learning Centers

Please note that this is a grant-funded, non-contract position. Continuation of employment in this capacity is strictly contingent upon satisfactory performance and continuation of grant funding. Funds for this position are expected to be available thru the 2027-2028 school year

Primary Purpose: Under moderate supervision organize and manage the routine work activities of a program director or site coordinator in the 21st Century Community Learning Centers office and provide clerical support to a program director or site coordinator and other staff members.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance

Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities Basic math skills

Effective communication and interpersonal skills

Experience:

Secretarial experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.

2. Compile, maintain, and file all reports, records, and other documents as required.

Accounting

3. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.

4. Order and maintain inventory of office supplies and program equipment.

5. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

Other

6. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

7. Maintain a schedule of appointments and make travel arrangements for department staff.

8. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.

9. Receive, sort, and distribute mail and other documents to department staff.

10. Maintain confidentiality of information.

11. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities: None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Benefits

MFISD offers a comprehensive benefits package to employees. TRS-ActiveCare participants can choose from three medical plan options, with MFISD contributing $445 towards their monthly medical premiums. Additionally, employees receive a $10,000 Basic Life Insurance Policy at no cost. Optional plans available for purchase include dental, vision, disability, critical illness, hospital indemnity, healthcare FSA, among others.

Job Type: Full-time

Pay: $15.18 per hour

Schedule:

• Monday to Friday

Work Location: In person

Salary : $15