Administrative Assistant to the Principal

Job Title: Administrative Assistant to Principal

Exemption Status/Test: Nonexempt Reports to: Principal

Date Revised: January 2022 Dept./School: Assigned Campus

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills

Experience:
1 year secretarial experience, preferable in public school environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.

2. Assist with maintaining a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.

3. Maintain school calendar of events.

4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

5. Receive incoming calls, take reliable messages, and route to appropriate staff.

6. Assist students, teachers, and parents as needed.

7. Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

8. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).

9. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.

10. Maintain inventory of fixed assets, equipment, and supplies.

Other

11. Assist with planning, preparation, and setup of faculty meetings and campus activities.

12. Sort, distribute, or deliver mail and other documents.

13. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.

14. Assist with managing time clock and records for all paraprofessionals.

15. Maintain confidentiality.

16. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Benefits:

MFISD offers a comprehensive benefits package to employees. TRS-ActiveCare participants can choose from three medical plan options, with MFISD contributing $445 towards their monthly medical premiums. Additionally, employees receive a $10,000 Basic Life Insurance Policy at no cost. Optional plans available for purchase include dental, vision, disability, critical illness, hospital indemnity, healthcare FSA, among others.

Job Type: Full-time

Pay: From $17.64 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Marble Falls, TX 78654 (Preferred)

Ability to Relocate:

• Marble Falls, TX 78654: Relocate before starting work (Preferred)

Work Location: In person

Salary : $18