What are the responsibilities and job description for the Office Administrator position at Marblegate Asset Management?
Based in Greenwich, Connecticut, Marblegate Asset Management is a $3bn alternative investment
firm that invests in credit opportunities and special situations across a range of industries on behalf of institutional and high net worth clients. For more than fifteen years, we have embraced collaboration in the pursuit of extraordinary results. With a proven track record of transforming businesses and delivering favorable risk-adjusted returns, we apply original thinking and rigor to opportunities across asset classes and industries.
Marblegate is currently seeking an energetic, positive, customer service-oriented individual to fill our need for an Office Administrator. This is a full-time position located in our Greenwich office.
Our employees are in the office five days a week.
Responsibilities :
- Primary presence at reception, greeting and directing all guests in a professional manner
- Answer multi-line phone for the main office line, transferring and taking messages, as needed
- Maintain presentable reception, conference rooms and kitchen areas
- Organize and maintain conference room and video conferencing schedules
- Retrieve and distribute incoming mail daily
- Assure pick up of all outgoing packages and mail prior to leaving each day
- Manage meetings with clients and external guests from start to finish, including set-up and clean-up
- Place catering orders for client meetings and office-wide lunches as needed
- Maintain an organized and well-stocked inventory of various office supply areas, ordering as needed and as requested by colleagues
- Place and receive weekly grocery deliveries for kitchen
- Coordinate technology support with internal IT department, especially for video meetings in conference rooms
- Engage and work with building engineers or external vendors for repairs and maintenance, as needed
- Management of office expenses, including monthly credit card reconciliations and coordinating with Accounts Payable to pay all invoices
- Assist internal team with the following as needed : managing calendars, scheduling travel arrangements, updating client contact information, submitting expense reports, logging meeting activity and other data in CRM
- Facilitate onboarding of new colleagues in partnership with the colleague’s manager including meeting scheduling and liaising with departmental representatives and with technology for equipment and software permissions
- Organize and support management of firm, departmental and client events
Qualifications & Requirements :