Office Administrator

Based in Greenwich, Connecticut, Marblegate Asset Management is a $3bn alternative investment firm that invests in credit opportunities and special situations across a range of industries on behalf of institutional and high net worth clients. For more than fifteen years, we have embraced collaboration in the pursuit of extraordinary results. With a proven track record of transforming businesses and delivering favorable risk-adjusted returns, we apply original thinking and rigor to opportunities across asset classes and industries.

Marblegate is currently seeking an energetic, positive, customer service oriented individual to fill our need for an Office Administrator. This is a full-time position located in our Greenwich office. Our employees are in the office five days a week.

Responsibilities:

• Primary presence at reception, greeting and directing all guests in a professional manner
• Answer multi-line phone for the main office line, transferring and taking messages, as needed
• Maintain presentable reception, conference rooms and kitchen areas
• Organize and maintain conference room and video conferencing schedules
• Retrieve and distribute incoming mail daily
• Assure pick up of all outgoing packages and mail prior to leaving each day
• Manage meetings with clients and external guests from start to finish, including set-up and clean-up
• Place catering orders for client meetings and office-wide lunches as needed
• Maintain an organized and well-stocked inventory of various office supply areas, ordering as needed and as requested by colleagues
• Place and receive weekly grocery deliveries for kitchen
• Coordinate technology support with internal IT department, especially for video meetings in conference rooms
• Engage and work with building engineers or external vendors for repairs and maintenance, as needed
• Management of office expenses, including monthly credit card reconciliations and coordinating with Accounts Payable to pay all invoices
• Assist internal team with the following as needed: managing calendars, scheduling travel arrangements, updating client contact information, submitting expense reports, logging meeting activity and other data in CRM
• Facilitate onboarding of new colleagues in partnership with the colleague’s manager including meeting scheduling and liaising with departmental representatives and with technology for equipment and software permissions
• Organize and support management of firm, departmental and client events

Qualifications & Requirements:

• Bachelor’s Degree
• Must be highly organized and efficient
• Must have a solution-oriented mindset and be a proactive problem-solver
• Have the ability to work independently and proactively on requests
• Demonstrates flexibility to maneuver through multiple deliverables with varying deadlines in a fast-paced environment
• Maintain the highest standards of poise and professionalism when interacting with clients, guests, and vendors
• Independent worker and works well on a team
• Knowledge of MS Word, Excel, PowerPoint and Outlook. CRM experience is a plus but not required
• Superior written and oral communication skills
• Professional and positive attitude
• Ability to handle highly confidential information
• Ability to work onsite full time