What are the responsibilities and job description for the Executive/Personal Assistant position at Marc Meade?

Full Job Description :

Executive / Personal Assistant to Founder / CEO :

THIS IS AN IN OFFICE POSITION; NOT REMOTE...PLEASE DO NOT APPLY IF YOU'RE LOOKING FOR REMOTE WORK.

Looking for an awesome bubbly highly organized calendar MAVEN Executive Personal Assistant to work directly with a very driven, highly ambitious, vision casting, and loving / caring CEO. I truly show genuine REAL LOVE for my people who take care of me and the business. Being able to handle demanding and high stressful times is a pre-requisite. I'm a very MACRO minded and MICRO process driven and Need a Micro Processor to backend and help execute my ever-growing vision!! Are you thick skinned, resilient, not easily offended, and are you super willing to jump in and serve ANYWHERE??? If so, this could be your job, IF NOT…This is DEFINTELY NOT YOUR JOB!!

Tasks : Find "the thing," buy "the thing," return "the thing," handle "the matter," diffuse "the situation," deal with "the stuff”

Working directly with the CEO of the company inside his consortium of Companies
Leading With Kindness, Empathy, Patience, and EXTREME CARE
Very High Emotional Intelligence- extremely adept and have the ability to understand, use, and manage your own emotions in positive ways to relieve stress, communicate effectively, empathize with others, overcome challenges and defuse conflict
Can read a room well and make everyone in the room feel better because they have things handled. (Quiet Strength)
Responsible for keeping the CEO running SMOOTHLY And FUNCTIONING OPTIMALLY.
Extremely High Organization and Prioritization skills (PLEASE DON'T APPLY IF THIS IS NOT YOU)
Task, Time and Calendar Management of CEO and the Business (A CALENDAR MAVEN-PLEASE DON'T APPLY IF THIS IS NOT YOU)
Easy egress into every event and meeting and easy egress out of every event and meeting-great anticipation and stress relieving tendencies.
Tremendous FOLLOW-UP SKILLS on Everything you Touch.
High Execution Skills-Always completing task with a bow on them
24 / 7 Mindset-Always available and not offended by this. Must be available to take calls from CEO and be willing to run errands outside of regular hours on occasion.
Highly Discretionary with ALL information as well as an extremely loyal personality
Willingness to support and help champion all our church, ministry, charity, community service, and philanthropic endeavors.
Incredible Researcher of Information-FAST.
Extremely Well Written Individual
High Passion towards accountability and building high levels of TRUST
Bubbly personality who ENJOYS people and can be catalyst for our values and driving culture.
Ability to interface with my wife and two kids whenever needed.
Read and prioritize all incoming communication, ensuring deadlines are met, questions are answered, and requests are addressed.
High-level customer service skills, as you will be interfacing with plenty of our corporate contacts and a large portion of our independent contractors and their offices.
Plan company outings and service in the community
Attention to detail is critical. Must be able to identify issues and address appropriately.
Handle logistics for meetings and all events
Ability to work independently and be proactive in your learning.
Excellent communication skills, both written and verbal.
Ability to work effectively in a fast-paced environment and handle multiple tasks simultaneously.
Ability to be a productive team player; work well with other team members.
Excellent personal project management skills, ensuring follow up and completion where needed.
Organize and maintain all files assigned
Thorough research, as requested and handling any Adhoc responsibilities for the CEO
Ownership of special projects, as assigned
Take charge of any other miscellaneous tasks assigned
Light office cleaning

Requirements :

At least 5 years of experience working as a high-level administrative assistant at the executive level

Provide high-level administrative support to the CEO

Manage and maintain the CEO's calendar, including scheduling and coordinating appointments, meetings, and travel arrangements

Prepare and edit correspondence, communications, presentations, and other documents

Conduct research and compile data for various projects and reports

Assist in project coordination and follow-up on action items

Perform data entry and maintain accurate records

Proofread documents for grammar, spelling, and formatting errors

Handle confidential information with discretion

Manage office supplies and equipment inventory

Assist with phone systems and handle incoming calls

Proven experience as a personal assistant or similar role

Strong organizational and time management skills

Excellent verbal and written communication skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Familiarity with office equipment (e.g., printers, scanners) and software (e.g., DocuSign)

Ability to handle multiple tasks and prioritize effectively

Attention to detail and problem-solving skills

Strong computer literacy, including proficiency in email management and internet research

Experience in event planning is a plus

Have 5 years’ experience in business operations and project management.

Must be computer savvy (Proficiency in Microsoft Word, Excel, Outlook and Power Point is mandatory)

Eager to grow with a growing company and career minded.

Comfort working in high velocity environments.

Extremely detail-oriented mindset and ability to manage multiple projects and priorities.

Proactive, “hungry” attitude, interested in going the extra mile to keep things running smoothly.

Exceptional written and verbal communication skills (you will be coordinating with important business contacts)

A positive, can-do attitude and personality to match – we are looking for happy people that are pleasant to work with!

The kind of individual that brings people’s spirits up not down.

Someone who is always looking to find a way, not looking for an excuse.

Flexibility with the changing priorities and challenging timelines that come in a fast-paced environment.

Strong level of independence and efficiency and forward thinking

There are four key characteristics of our team that we hope are traits you have as well :

Be Passionate : Our work is stimulating, meaningful and has purpose.

Be Committed : We are committed to our mission. We have a tremendous opportunity in front of us.

Be Efficient : Moving fast is the result of good planning, decision making, and execution.

Be Inclusive : We are always looking for people with varied viewpoints, skill sets, backgrounds, and experiences to realize our mission.

What You’ll Experience Here :

Being empowered : There is no shortage of ownership for the invested and excited.

Salary range commensurate on experience

This is an exceptional opportunity for a professional looking to assist in managing a growing company. If you have a positive attitude, a transparent leadership style and are open to new ideas and change, this is your job.

The ideal candidate will have an ability to create and maintain an efficient system of operation to support the CEO needs. The candidate should be comfortable multitasking and working cross-functionally with different business units.

This is an exceptional opportunity for a professional looking to assist in managing a growing Visionary CEO and his family. If you have a positive attitude, a transparent leadership style and are open to new ideas and change, this is your job.

Establish and maintain business standards for accuracy, productivity and reliability

Ensure regulatory, compliance and legal rules are followed

Manage budget to align with goals of business.

Wages Offered : Salary plus Benefits, Paid Holidays, and Paid Time Off

Job Type : Full-time

Schedule :

Monday to Friday

On call

Ability to commute :

East Hanover, NJ 07936 : Reliably commute daily

Education :

Bachelor's (Preferred)

Experience :

Executive Assistant : 4 years (Preferred)

Calendar management : 4 years (Preferred)

Work Location : In person

THIS IS AN IN OFFICE POSITION; NOT REMOTE...PLEASE DO NOT APPLY IF YOU'RE LOOKING FOR REMOTE WORK.

Job Type : Full-time

Pay : $70,000-$75,000 / Commensurate upon experience

Benefits :

Dental insurance

Health insurance

Paid time off

Schedule :

Monday to Friday

Weekends as needed

Education :

Bachelor's (preferred)

Experience :

Executive administrative support : 4 years (Required)

Microsoft Excel : 5 years (Preferred)

Elite Writing skills : 7 years (Required)

Project implementation : 5 years (Preferred)

High Priortization Skills : 5 years (Required)

Elite Organization Skills : 5 years (Required)

Time management : 5 years (Required)

Calendar management : 5 years (Required)

Excellent Follow Up Skills : 5 years (Required)

Service and high care : 5 years (Required)

Productivity : 5 years (Required)

Ability to Commute :

East Hanover, NJ 07936 (Required)

Work Location : In person

Salary : $70,000 - $75,000

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