What are the responsibilities and job description for the Corporate Operations Administrator position at Marcone HVAC?
Ever dream of doing work that makes a difference? Want to join a growing company? Here it is! We seek the talent of a dynamic Corporate Operations Administrator who seeks to bring their A game to a collaborative team of talented professionals. You are not afraid to make impact where your opinion matters in a company that has a masterful, mature history that operates as best-in-class.
The Operations Administrator is responsible for administrative support to the Operations team and for providing assistance with documenting operational processes, documenting procedures and audits, fleet administration, safety committee meeting support, OSHA incident logging, and data entry for BU measures.
This position can work hybrid in many of our branch offices in the Illinois area with the exception of New Lenox.
Who are we?
Marcone is the leading provider of premium solutions, parts and equipment for professionals serving customers on their appliance parts, HVAC, plumbing and commercial kitchen needs. Headquartered in St. Louis, Missouri, Marcone is a multi-billion-dollar enterprise operating out of more than 200 locations throughout North America. Offering unparalleled product breadth, know-how across our national footprint and ease of doing business via leading-edge technology, servicers prefer Marcone because we amplify what they do best: take great care of their clients with speed, reliability and accuracy. Learn more about Marcone at www.marcone.com.
Munch’s Supply was founded in 1956 by Willard Munch, who wanted to develop a local source of electrical supplies for area contractors. Today the company has more than 1,200 employees focused exclusively on supplying heating, cooling and plumbing industry contractors with quality products. For more than 65 years, Munch’s Supply has operated with a commitment to service as a leading distributor for trusted brands such as American Standard, Trane, Mitsubishi, Rheem, IPEX, AO Smith, Kohler, Tempstar, Keeprite and Frigidaire. For more information, visit www.munchsupply.com.
What will you be doing?
- Reviews and audits operational data for all business units to identify gaps and ensure accuracy.
- Audits fleet and MHE at each location periodically to maintain accuracy.
- Tracks, maintains, and distributes fleet administrative items (Insurance cards, WEX cards, iPass transponders, etc..)
- Collaborate with fleet vendors as needed.
- Assist Transportation Manager with administrative tasks.
- Provide support to maintain company vehicle fleet list.
- Provide and track communication from fleet vendors to drivers.
- Maintain list of MHE (Material Handling Equipment) for company.
- Collaborates with Marketing for current and new vehicle wrapping needs.
- Tracks and documents movement of all fleet and MHE assets within the company.
- Maintains list of current and new BU locations and contact information.
- Reviews and stays familiar with Phocus and all BI systems related to operational measures.
- Documents and distributes meeting minutes.
- Generates and maintains all safety maps for all locations.
- Develops and presents annual TIR analytics for company and each BU.
- Logs safety incidents and sends individual incident safety alerts.
- Maintains OSHA 300 log and distributes 300A logs annually.
- Travel to branches as directed.
What we need from you?
Preferred Job Requirements
- 5 or more years’ experience with office, operations, branch related functions.
- 1 or more years’ graphic design experience with adobe products.
Minimum Job Requirements
- High School diploma or its GED equivalent.
- 2 or more years’ experience with office, operations, branch related functions.
- Advanced Excel skills, application, and practical use. Aptitude and ability to perform physical and worksheet data analysis as well as convert analysis trends, markers, and summaries into charts, graphs, and other related graphical depictions.
So, what do we offer you? A great life!
- Health care (medical, dental, vision, prescription) available first day of hire!
- 401k with company contribution (full-time employees).
- Life insurance plus short-term and long-term disability.
- Earn Paid Time Off starting from day 1.
- Vacations and Holidays.
- Employee Assistance Program.
- Employee discount.
- Promotions from within.
We provide equal opportunities for all employees and applicants for employment without regard to sex, age, race, religion, national origin, citizenship status, sexual orientation, gender identification, physical or mental disability, or any service, past, present, or future, in the uniformed services of the United States.
All candidates who have received a written offer of employment will be required to undergo background screening and testing for commonly abused controlled substances in accordance with our company’s background check and drug testing policy. Motor Vehicle Record checks are also completed for all candidates who have received a written offer of employment to determine insurability for driving a company vehicle as it relates to the position.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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