What are the responsibilities and job description for the Billing Coordinator position at Margolis Edelstein?
Job Description: Billing Coordinator
Margolis Edelstein seeks a Billing Coordinator for our Philadelphia office. In this in-person role, the ideal candidate will accurately and timely prepare client invoices and collaborate with our billing team to strategize collection efforts. Key responsibilities include processing electronic billings, maintaining compliance with client guidelines, and providing regular billing updates to management. The ideal candidate is service-oriented, detail-oriented, and proficient in legal billing software.
Responsibilities include, but are not limited to:
- Prepare monthly and ad hoc client invoices (BIMs) for billing attorney’s review and approval, with emphasis on accuracy and timeliness.
- Edit and finalize client invoices upon receipt.
- Processing and submitting monthly paper invoices with a strong knowledge in electronic billing and various vendor sites.
- Responsible for monitoring and adhering to client guidelines.
- Provide management with updated billing forecast on a weekly basis.
- Contact assigned billing attorneys regularly in an effort to keep communication open regarding billing frequency, special requirements as stated in guidelines and any unusual billing instructions.
- Provide accurate client information as requested by attorneys and legal assistants.
- Extensive interaction with management to share information regarding changes to client billing guidelines, invoices, or electronic billing statuses.
- Report any existing or potential issues to department management.
- Support all initiatives to achieve periodic billing targets and achieve firm objectives.
- Work on additional projects/assignments designated by management.
- Responsible for actioning all e-billing issues for assigned attorneys which include but are not limited to reductions, rejections and requests for accruals and budgets.
- Pull electronic expense backup as appropriate.
- Find and correct payment inconsistencies and errors in financial statements.
- Corresponding with clients, answering questions, and resolving issues.
- Following up on outstanding payments.
- Reconciling account discrepancies.
Knowledge, Skills, and Abilities:
- Service-oriented, self-motivated individual who consistently performs with a high sense of urgency and pride in their product.
- Demonstrated understanding of complex billing and/or e-billing systems is desirable.
- Microsoft Excel and Microsoft Office Products.
- Excellent communication and interpersonal skills, both oral and written, and an ability to establish and maintain relationships with partners, attorneys, staff, clients, and other third-party vendors.
Margolis Edelstein offers a generous benefits package along with compensation based on experience level and a biannual bonus system. The firm identifies and rewards great work with a clear path to leadership and partnership.
Medical / Dental / Vision Insurance Plans
Life / AD &D / Short Term Disability Plans
401k / Profit Sharing
Parking/Transit Benefits
For consideration, please submit your resume to jfenertylevin@margolisedelstein.com.
Job Type: Full-time
Benefits:
- 401(k)
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Profit sharing
- Vision insurance
Schedule:
- Monday to Friday
Experience:
- Accounting/Billing: 2 years (Preferred)
Work Location:
- In person
