Construction Project Manager

Position Description

Construction Project Manager responsibilities include but are not limited to management of assigned multi-family construction projects. Provide standard project management tasks based on the needs of the company. Primary focus on overall project management, including but not limited to budgeting, forecasting, scoping/contract creation, scheduling, communication, safety, coordination, and management of required data. This position will be considered a member in the project lifecycle collaborating with the deal closing team, design development team, project execution & closeout team as directed. Shall gather/create and transmit the required due diligence related to construction and development of assigned projects; Providing these services in an effective and efficient manner while following the standard procedures laid out by DOC and recorded in the Marian Construction SOP Manual. This role is expected to have a strong sense of urgency that when an issue is observed, the Project Manager will jump in and course correct immediately, utilizing all resources available to them which include the project team, third party consultants, and Marian executive leadership.

This role needs 10 years of overall construction experience.

Responsibilities

·      Responsibilities may change with limited, or no notice based upon new law, industry climate, and/or needs of the company.

·      Create new project files (hard copy and digital) following appropriate template, saving/file naming conventions per Marian Construction SOP. Keep project files up to date daily, collect and record contact information and other documents as the project requires.

·      Read and interpret plans and specifications and understand the scope of the project fully; perform plan takeoffs; solicit proposals from suppliers, subcontractors, and consultants; perform comparative analysis of proposals received; compile all information received into a project estimate and detailed proposal as required.

·      Interpret and explain plans and specifications in a detailed manner to field and office staff as necessary for effective communication and reporting on the project.

·      Create required project budgets, forecasted cost at completion, owner contracts, subcontracts, purchase orders, schedules, submittals, RFI’s change orders, and other project related paperwork. Manage cost control and document control procedures for each project. Ensure all project team members are aware of the files/data/documents.

·      Utilize Autodesk Construction Cloud for all project management documentation and cost control.

·      Collaborate with project team (architects, engineers, partners, attorneys, internal management and administrative staff, other third parties) to assemble required documents to complete closing checklists, including but not limited to permitting, contracts, design, procedure, schedules, schedule

of values, submittal documents, etc. and coordinate with required parties for any corrections or revisions and re-submissions as required.

·      Review and approve product and other submittals from subcontractors and suppliers comparing them against plans, specifications and necessary procurement schedules, package and forward to required additional reviewers, return & record upon full review and issue any direction and timeline required of the sender.

·      Work closely with the Superintendent to address overall project construction, SSV or Marian personnel issues. Work closely to resolve such issues and develop mitigants through conversation and direction from DOC to prevent such issues moving forward.

·      Ensure projects are safe and clean, ensure that all applicable OSHA and corporate safety measures are in place daily and in adherence to company safety policy. Review safety with the superintendent at each jobsite visit.

·      Ensure that Superintendent is conducting daily toolbox talks, discussing safety at site coordination meetings and performs a daily jobsite safety walk for protection of the workers. Ensure these meetings are recorded and copies kept on the jobsite and office files for reference.

·      Ensure Superintendent is producing and distributing the project 3WLA production schedule. If production is not delivered by a subcontractor, correct any manpower deficiencies the day they are noticed.

·      Ensure collection of Safety Data Sheets from the subs and vendors and placed in field and office files for reference. Ensure the Site crews know where to find these in the field.

·      Proper PPE must be worn on projects as noted in the Marian Construction Safety Manual.

·      Document meetings and other important interactions with owners, subcontractors, employees, county/city staff and others, through Agendas, meeting minutes, emails, pictures, notes or other means. Record these in the project files.

·      Manage superintendents and field labor as assigned.

·      Oversee the ordering of all site equipment needed. Produce an equipment rental plan and forecast the costs accordingly.

·      Schedule or attend required on site and office meetings or trainings per the Marian Construction SOP, including but not limited to onboarding, initial project walk, bid walks with SSV’s, weekly SSV coordination meetings, design development meetings, safety meetings, project status meetings, projected cost meetings, trainings, and specially called meetings.

·      Thoroughly review, approve, communicate to all subcontractors change requests for legitimacy against contracted scope, contract documents, then generating necessary corresponding change order requests to owner as needed, and on required templates as detailed int eh Marian Construction SOP.

·      Review and approve all supplier invoices and subcontractor applications for payment in a timely fashion, note appropriate project information on the invoice and route through appropriate channels for additional review/approval or recording into the system.

·      Prepare monthly project payment applications to the owner.

·      Prepare Owner Change Orders on a monthly basis based on approvals received during the reporting period.

·      Assist in preparation of development draw tracking for review by DOC.

·      Plans and develops initial project schedules. Updates and manages ongoing schedules via collaboration with SSV’s and Superintendent on the project. If CM project you will work very closely with GC PM on this effort, ensuring along the way the GC is revising according to Marian Construction direction, as well as ensuring the GC is hitting the required milestones, holding accountable via Notices to Cure if warranted. It is critical that every effort is made to meet or exceed schedule deadline expectations as there is often large financial penalties for missing deadlines set forth early in the project.

·      Working with DOC, office staff, and project superintendent, order supplies, materials through usage of credit card and house accounts (PO’s).

·      Ensure strict confidentiality and security related to project related information.

Physical Demands and Work Environment

·      

The Project Manager position is a salaried position that will require investment of time and effort beyond a "8-to-5" work week. As an industry average, project managers average 50-60 hours per week.

·      Must be able to meet physical requirements of the job including the ability to climb permanent and temporary stairs, the ability to climb ladders and negotiate construction work areas, drive a vehicle for long periods, fly in an airplane, must be able to lift up to 50lbs.

·      Meetings or site visits will require adherence to safety precautions associated with construction.

·      Position is fast paced, deadline oriented and employee will be faced with various interruptions. Position requires multi-tasking on a daily basis, as well as coordination with others.

·      Travel within 150 miles of the home office may be required. Out of state travel may be required for partner meeting, continuing education or project development.

Minimum Qualifications

·      Excellent knowledge of all phases of building construction, including work commonly done by various building trades.

·      Excellent written and oral communication skills.

·      Excellent ability to read blueprints and specifications.

·      Minimum of 10 years related construction experience (Project Manager or Equivalent)

·      Knowledge of OSHA regulations.

·      Computer skills a must. Knowledge or ability to use the following will be key:

•        Autodesk Construction Cloud

•        Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint

•        Bluebeam or other .pdf editing software

•        DocuSign, GC Pay, and other third-party vendor platforms

•        Smartsheet

•        MS Teams, Zoom, etc.

·      Degree in Construction Management or related field desired.

·      Applicant must have a positive attitude towards change. Able to identify the need, remove the barriers and has the know how to make things happen. Values diversity of ideas, opinions, and people.

Location: Louisville, KY