What are the responsibilities and job description for the Executive Administrative Assistant position at Maricopa Association of Governments (MAG)?
About the Company
The Maricopa Association of Governments is a regional planning agency that develops solutions in areas such as transportation, air quality, economic development, and programs that meet the human needs of the region. MAG is a council of governments and the designated metropolitan planning organization for transportation planning.
MAG serves a thriving region of more than 4 million people. Our members include 27 cities and towns, three Native nations, Maricopa County and Pinal County. Our planning area encompasses nearly 10,000 square miles. MAG conducts extensive applied research to help frame public policy and further our core mission of strengthening the Phoenix metropolitan region. Through innovative tools, we make data accessible to the public for a broad range of uses.
About the Role
MAG is seeking an experienced and energetic, team-oriented professional to support its efforts in transportation. The successful candidate will report to the Assistant Executive Director. Please note full time work from the MAG office is required. Main responsibilities include:
- Providing administrative support to the Assistant Executive Director and transportation leadership team.
- Preparing and typing reports, communications, written documents, and other correspondence requiring independent judgment in handling format, procedure, and context.
- Staffing the Transportation Policy Committee, and other committee meetings as assigned, including preparation of agendas, materials, and meeting minutes.
- Supporting internal and external meetings, as needed.
- Scheduling meetings and appointments; maintaining calendars.
- Interacting with, and providing support to, elected officials and MAG member agencies.
- Maintaining office files.
- Monitoring and coordinating critical time deadlines.
- Other duties, as assigned.
Responsibilities
- Providing administrative support to the Assistant Executive Director and transportation leadership team.
- Preparing and typing reports, communications, written documents, and other correspondence requiring independent judgment in handling format, procedure, and context.
- Staffing the Transportation Policy Committee, and other committee meetings as assigned, including preparation of agendas, materials, and meeting minutes.
- Supporting internal and external meetings, as needed.
- Scheduling meetings and appointments; maintaining calendars.
- Interacting with, and providing support to, elected officials and MAG member agencies.
- Maintaining office files.
- Monitoring and coordinating critical time deadlines.
- Other duties, as assigned.
Qualifications
A High School diploma or equivalent and a minimum of five (5) years of relevant experience is required.
Required Skills
- Proficient in using various computer and graphics software programs, such as: Microsoft Word, Outlook, PowerPoint and Excel.
- Possess excellent grammatical, communication and interpersonal skills.
- Highly organized with the ability to manage multiple tasks in a fast-paced environment and meet regular deadlines.
- Ability to staff meetings, prepare meeting agendas, assemble meeting materials, take meeting minutes, interact, and respond accordingly to high-level elected officials and/or their staff regularly.
- Ability to focus on work projects but able to multitask efficiently.
- Strong attention to detail.
- Flexible; a great team player who can work with diverse workstyles.
- Ability to conduct research.
Preferred Skills
Proficient in Microsoft Windows and Microsoft Office products, including Word, Outlook, PowerPoint, and Excel.
The Maricopa Association of Governments is an Equal Opportunity Employer. During the selection process any applicant requiring accommodation for a disability should advise the Human Resources Division by calling (602) 452-5032. EOE
Salary : $53,636 - $80,454
