What are the responsibilities and job description for the Administrative/Operations Specialist position at Maricopa County?
Posting Date
02 / 25 / 25
Application Deadline
02 / 28 / 25
Pay Range
19.75 - $29.00 hourly
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type
Unclassified
Department
Air Quality
About the Position
Are you looking for the opportunity to work collaboratively with colleagues to ensure proper record retention practices? Do you enjoy assisting customers in finding information? Join the Air Quality Department’s Records team!
The Records Division is responsible for ensuring the accurate and efficient handling, storage, and retrieval of County records, including physical documents and electronic files. This role involves maintaining the confidentiality, integrity, and accessibility of records to comply with legal, regulatory, and internal policies.
About Us
Located in one of the fastest growing and largest counties in the nation, the Maricopa County Air Quality Department continues to develop innovative programs and engage the community so customers, residents, and visitors can live, work, and play in a healthy environment. Air quality has improved significantly over the last 20 years, and the department remains committed to increasing compliance with air quality permits and regulations and strengthening the community's knowledge of air quality issues. From continually monitoring the air we breathe to permitting and inspecting sources of air pollution, developing award-winning school education and pollution reduction programs, and increasing outreach efforts, the department strives for excellence in all we do to meet our goals.
Proud to Offer
Work with a greater purpose
Tuition reimbursement
Exceptional work-life balance, with flexible hybrid work schedule options
Opportunities for growth and development within Maricopa County
Low-cost, high-value healthcare for you and your qualifying dependents
Paid vacation, sick time, and parental leave
Extensive wellness program, including healthcare premium discounts
Employee discounts for goods and services
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1
Learn more at Work With Us | Maricopa County, AZ
We Require
Two years of clerical and / or administrative experience
High school diploma or GED
A combination of post-secondary education and / or job-related experience may substitute for the minimum qualifications on a year-for-year basis
We Also Value
Experience scanning, digitizing, indexing, and filing electronic and hard-copy documents and records
Experience with records management practices and records storage software such as OnBase, EMS, and IMPACT
Proficient with Microsoft software applications (Teams, Word, Excel, Outlook)
Job Contributions
Evaluates incoming records and determines proper indexing values, appropriate placement, and storage into databases
Index / perform data entry and type with minimal errors while using advanced grammar and punctuation skills, as well as process and handle confidential information with discretion
Receives, retrieves, scans, indexes, and files hard-copy documents and electronic records from multiple divisions, email, and designated Department folders
Assists with public records requests by communicating with requestors, researching, emailing, recording information exchanges, and adhering to records request policies set in place by the Department, County, State, and Federal Laws
Performs customer service functions, with the ability to communicate and work cooperatively with other employees and the public
Participates in Division and Department activities as well as makes recommendations for activities within the Records and Outreach group
Provides administrative support to all Air Quality divisions on a case-by-case basis to be determined by the direct Supervisor
Working Conditions
Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions
Ability to exert up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly and requires walking / standing to a significant degree
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a pre-employment background and / or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
Maricopa County is an equal opportunity employer.
Apply Now!
Salary : $20 - $29
