Director of Human Resources

Marin Humane is an equal opportunity, non-profit employer. Our mission is to transform lives through exceptional animal care, humane education, and advocacy.  Every day, we inspire compassion and positive relationships between animals and people. Our Core Values are Dedication to Animals, Collaborative Spirit, Courage with Compassion, Pursuit of Learning, and Celebrating Differences.

One of our core values is Celebrating Differences, and we see diversity, equity, inclusion, and belonging (DEIB) as an essential component. We foster a culture of inclusion and belonging for our staff, volunteers, and the communities we serve. We’re at our strongest when everyone is valued and empowered so we’re committed to advancing DEIB throughout our organization.

SUMMARY: Participates in the development of policy and helps direct and coordinate human resources functions including employment, compensation, benefits, training, affirmative action/equal employment, employee relations and services in support of organization objectives. Advises management on labor and other legal issues relative to employment. Participates as a member of the senior management team in the development and implementation of organization-wide policies and programs that will contribute to its overall success. 

The Director of Human Resources is a member of the Marin Humane leadership team. Members of the leadership team strive to be exemplary models of the identified Marin Humane leadership competencies. They are accountable for accomplishing department goals, working collaboratively with internal and external stakeholders, and supporting the mission, goals and philosophy of Marin Humane.

ACCOUNTABILITY:  VP of Finance

HOURS:   Full time – 40 hrs./wk. - Exempt

SALARY:  $61.69/hr. to $68.55/hr. DOE - Exempt

ESSENTIAL DUTIES AND RESPONSIBILITIES

EMPLOYEE RELATIONS, LABOR LAW AND RECORD-KEEPING 

• Respond to inquiries regarding HR related policies, procedures and programs
• Advise management in appropriate resolution of employee-relations issues and conflicts
• Work directly with department managers to assist them in carrying out their responsibilities on personnel matters
• Maintain knowledge of industry trends; stay current on recent federal, state and case law changes; and monitor labor law updates and newsletter for changes that affect Human Resources
• Consult with legal counsel as appropriate, and/or directed by CEO on personnel matters
• Establish and maintain department records & reports such as benefits plans participation, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations
• Conduct stay interviews and exit interviews
• Participates in various committees as appropriate
• Write HR-related Standard Operating Procedures and update as needed

RECRUITMENT AND HIRING

• Help assess staffing needs; create recruitment strategies per position as necessary
• Screen resumes, coordinate and assist in interviewing candidates; provide management with hiring recommendations
• Manage hiring process including negotiating salary offers, issuing job confirmation letters, and other internal communication
• Manage and conduct new employee orientation and onboarding to foster positive attitude to organization’s goals

COMPENSATION AND PERFORMANCE MANAGEMENT

• Participate in implementing & updating compensation programs
• Maintain job descriptions and update as necessary
• Administer classification programs, including classifying and reclassifying positions as necessary
• Participate in salary surveys
• Monitor performance evaluation program and revise as necessary

BENEFITS ADMINSTRATION

• Assist in the administration of organization’s benefit programs such as Health, Dental and Life insurance, retirement savings plans, vacation, sick leave, leaves of absence, and EAP
• Manage annual open enrollment
• Enroll new hires in all applicable benefits and process updates as necessary

WORKERS’ COMPENSATION, SAFETY, SECURITY, AND CONFIDENTIALITY

• Manage workers compensation program; submit workers compensation claims as necessary and monitor claims
• Co-chair of Safety Committee; model and encourage safe practices and regulatory compliance throughout the organization
• Demonstrate a commitment to a high standard of safety and compliance with safety laws and Marin Humane’s safety policies

• Report safety violations and potential violations to supervisory or management personnel
• Maintain assigned files and records in compliance with records retention policies and procedures

• Handle sensitive, private, and personal information in a confidential manner
• Participate in disaster preparedness, response, and recovery efforts at Marin Humane

STAFF MANAGEMENT AND TRAINING

• Participate in the hiring of direct reports (Human Resources Assistant and Training & Compliance Coordinator)
• Direct and guide staff in the performance of their respective responsibilities and ensure SOPs are developed and followed to meet prevailing operational standards
• Monitor their schedules and ensure proper timekeeping or other HR related procedures are in compliance
• Evaluate direct reports on a regular basis, hold them accountable to assignments and goals, discipline when needed
• Monitor training needs to provide for their growth and maximize their potential for the good of the organization
• Ensure that organizational and department policies and procedures are being followed; periodically review or revise department policies and procedures, if needed
• Maintain a thorough knowledge of the department; perform the duties of staff as necessary
• Coordinate management training as needed in interviewing, hiring, terminations, promotions, performance review, safety, and workplace harassment prevention training
• Update HR knowledge by participating in conferences and educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations
• Work closely with Volunteer Services department to involve volunteers in the department when or where appropriate

CUSTOMER SERVICE

• Leading by example, understand, support, and accurately communicate policies and philosophies to the public in a positive and effective manner

• Demonstrate excellence in customer service by providing courteous, prompt and responsive service
• Value diversity, teamwork and creativity to positively contribute to Marin Humane’s mission and values

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee sits for long periods of time, occasionally stands and walks
• Regularly required to talk or hear
• The employee occasionally lifts up to 25 lbs. 
• This position involves a regular amount of repetitive motion of hands and wrist; daily keyboarding for prolonged periods of time, including use of various electronic peripherals; regular exposure to computer terminal
• Occasional use of hands and arms at or above shoulder level
• The employee is occasionally required to bend, stoop, squat, or kneel
• The employee should have no known allergies to animals that would prevent them from performing the duties as required
• Specific vision abilities required by this job include close vision and intermediate (computer distance) vision.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, pet dander and toxic or caustic chemicals.
• The noise level in some areas of the work environment can be loud
• Willingness to work outside normal business hours
• If handling animals, there is a potential for animal bites, exposure to zoonotic diseases and noise.
• This position works in a general office environment.

• The employee occasionally works in a variety of environments including outdoor events, public and private indoor spaces and may be exposed to elements consistent with these environments

BENEFITS:

FULL-TIME EMPLOYEES (AT LEAST 30 HOURS/WEEK):

• Medical Plan – Kaiser High Deductible Health Plan with Health Reimbursement Arrangement
• Dental Plan
  - Includes Orthodontia for dependent children
• Vision Plan
• Domestic Partner Coverage Available (Medical and Dental plans)
• Life Insurance
• Long Term Disability Insurance

ALL REGULAR EMPLOYEES (AT LEAST 20 HOURS/WEEK):

• Section 125 Cafeteria Plan
• Fitness Reimbursement Program
• Employee Assistance Program
• 403(b) Retirement Plan
• Paid Holiday
• Paid Vacation
• Sabbatical Leave

ALL EMPLOYEES (INCLUDING PART-TIME AND TEMPORARY):

• Paid Sick Leave

Salary : $62 - $69