What are the responsibilities and job description for the Office Manager position at MarineMax?
OVERVIEW:
Coordinates and supervises office activities and personnel to achieve maximum expense control and productivity. Provides clerical and administrative support for General Managers. Offers support in various areas within the company including Business Office, Title Clerk, Parts & Service, and Sales departments. Monitors policies & procedures for office activities such as filing, facilities maintenance, ordering of supplies and mail distribution. Responsible for the maintenance of office equipment and supplies. Relies on experience and judgment to plan and accomplish goals..
KEY TASKS:
- Assist General Manager by carrying out administrative assignments as assigned and needed
- Supervise administrative assistant, title clerk, and receptionist
- Assist department managers with various Human Resource and new hire onboarding duties including pre-employment and random drug screens, assisting employees with various questions or concerns and directing them to the appropriate HR contact at Corporate
- Monitor all Accounts Receivable and assist department managers with collection efforts
- Monitor all Accounts Payable and assist with new vendor setup process
- Prepare purchase orders, routine documents and other forms of communications
- Submit check requests with backup as needed for expedited or one time payments and ensures creation and approval of purchase order
- Establish work priorities, remain flexible, and efficiently respond in an effective manner to a variety of projects and demands
- Efficiently respond in an effective manner to a variety of demands and projects and meet established deadlines
- Represent MarineMax when communicating with persons outside the company. Always presents a good impression of the company.
- Understand and interpret procedures, policies and guidelines
- May supervise, train and evaluate other department clerical staff
- Demonstrate effective verbal and written communication skills
- Initiate and respond to written and verbal correspondence; compose, edit and distribute correspondence according to established guidelines or personal knowledge of the subject matter.
- Establish and maintain good working relationships with fellow MarineMax team members as well as customers, vendors and other outside persons.
- Other duties as required
- MarineMax and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
