What are the responsibilities and job description for the Senior Accounts Payable Manager position at MarineMax?
OVERVIEW : The Senior Accounts Payable Manager (AP Manager) is responsible for planning, directing and managing all aspects of the US-based Accounts Payable department in an accurate, consistent and timely manner. This includes, but is not limited to, vendor creation, DocuWare workflow management, invoice entry, checks / wires disbursements, P-card and expense report processing, etc. The AP Manager is responsible for the overall performance of the department and building a team of A players. In addition, the AP Manager is responsible for facilitating a good working relationship with other Team Support departments and Operations.
KEY TASKS :
- Oversee all areas of Accounts Payable department.
- Evaluate and improve processes and digital workflow to drive automation and strengthen internal controls.
- Utilize data analytics to regularly assess the performance of accounts payable workflows.
- Ensure the department is properly staffed based on seasonality and volume of transactions.
- Establish and maintain training materials (both digital and print) that address all processes and controls.
- Facilitate training new team members on the policies, procedures, and systems relative to their role.
- Act as the liaison between the Company and Vendors.
- Ensure the AP team is obtaining new vendor information including, but not limited to Vendor Checklist, W-9's, insurance certificates, indemnity and hold harmless, and anti-fraud acknowledgments.
- Ensure invoices are being processed through DocuWare accurately and timely.
- Ensure checks and EPAY are being processed accurately and timely.
- Ensure AP team is maintaining accurate records of payables and checks within DocuWare.
- Oversee EPAY process and reconciliation.
- Oversee P-card and expense reporting process, including relationship with Concur.
- Ensure we obtain proper support and approval for new p-cards issued and credit limit changes.
- Ensure P-card and expense report entries are accurate, consistent and timely.
- Ensure P-card statements and expense reports are submitted with proper support and approved timely.
- Participate in SG&A review and expense reduction initiatives.
- Ensure vendor statements are being reconciled in an accurate, consistent and timely manner.
- Ensure AP team is providing comments on accounts payable, RBNI, and sublet sub-ledgers monthly.
- Review Accounts Payable, RBNI, and Sublet aging reports and address debit balances and aged outstanding balances.
- Prepare or review month-end reconciliations as assigned, including but not limited to floor plan, prepaid BMT inventory deposits and Concur payables.
- Oversee the 1099 reporting process at year end.
- Other duties as assigned.
KEY RESULT AREAS :
