What are the responsibilities and job description for the Office Assistant - Shawano Location position at Marion Body Works?
The Office Assistant/Receptionist will be responsible for handling general office tasks and administrative duties, such as directing communications between staff and customers, organizing schedules, assisting with events, entering data, and supporting other departments with administrative/clerical duties as needed.
ESSENTIAL JOB FUNCTIONS:
- Answers telephones and manages the front desk area, including SWIPED ON
- Greets & assists visitors
- Assists employees who report to the front desk
- Assist with interview setup for employees
- Admin tasks for Director of Manufacturing as needed
- Manages in-coming & out-going mail/packages (FedEx, UPS)
- Order & pick-up lunch as requested
- Orders office supplies for shop & office
- Orders company envelopes/letterheads/forms, etc.
- Orders coffee/soda/water supplies & stocks meeting room refrigerators
- Coordinates Company employee details/mailings
- Maintains updated log of certificates of insurance
- Schedules meetings at the request of others
- Maintains breakroom kitchen/seating area
- Assists with other related clerical duties, such as photocopying, scanning, filing, and collating
- AP invoicing entering as needed
- Assist maintenance requests as needed
SECONDARY JOB FUNCTIONS:
- Vending machine point of contact
- Aramark & Cintas point of contact
- Coordinates Blood drive & Safety shoe truck
- Orders business cards as needed
- Decorates front office for the seasons
- Maintains cube nametags & mailboxes
- Other tasks as assigned
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ethical Conduct
- Time Management
- EXCEPTIONAL Organization Skills and attention to detail required
- Excellent written and verbal communication skills
- Pleasant & professional demeanor in all situations
- Present a professional image
- Ability to multi-task in a fast-paced environment.
- Proficient computer skills in Outlook, Word, Excel, TCM, CRM, and Power Point.
- Ability to read, comprehend and analyze relevant data, instructions, correspondence, and memos.
- Ability to write clear correspondence and present information in one-on-one verbal exchanges with vendors, customers and other employees
- Strong interpersonal and team orientation skills.
- Demonstrate complete knowledge of mission, value, and ethics statement.
EDUCATION AND EXPERIENCE:
- High School Diploma
- Prefer 3 to 5 years of related experience
- Must be computer keyboard and 10-key calculator proficient.
- Experience in Microsoft Office, Excel and general ledger.
- PC Proficiency
