Management Analyst 2 - District Attorney's Office

The mission of the District Attorney's Office is to seek justice through:

• Promoting accountability for criminal offenders.
• Interpreting, enforcing and executing law.
• Responding to the concerns of victims and the public; and
• Working cooperatively with members of the justice system.

Perform complex management analysis and coordination activities which have department or countywide scope and impact with significant community involvement, including program research and development. 

Assist the District Attorney and Chief Deputy District Attorney in a public facing capacity by creating, reviewing, and presenting information to stakeholders such as Marion County officials, media, and citizens. Excellent reading and writing skills required. 

Data Collection and Reporting

1. Identifying and defining data fields and ensuring useful and accurate information going into and out of the case management systems.
2. Assists with capturing, translating, and clarifying reporting requests, assists with defining report requirements, and validates reporting results. 
3. Assists the Chief Deputy District Attorney with public record appeals, including timeline management, analysis, and responsiveness of public record appeals.
4. Provides grant reporting research and support in collaboration with the Victim Assistance Manager. This is including, but not limited to, collaboration to streamline process, create and provide statistics, reporting and detailed research meeting required deadlines. 
5. Supports all five divisions of the District Attorney’s Office with regards to reports, research, analysis, data, statistics, surveys, and project management. 
6. Generates clear, visually appealing, and concise reports that communicate complicated data and reporting in an easily understandable format.
7. Provides feedback to District Attorney and/or management team with regards to findings of analysis and make recommendations as appropriate as a result of research conclusion, statistical information and forecasting including editing reports and outward-facing publications prepared by Deputy District Attorneys.

Management Support and System Development: 

1. Active participation in professional development, which may include serving on several internal and external user and developer focus groups related to platforms in use by the divisions as appropriate for this classification. 
2. Works with program subject matter experts and Marion County IT staff in managing resolution of application incidents and requests as needed or directed. 
3. In collaboration with Marion County IT subject matter experts, may provide trainings to various user groups, i.e.…not limited to; volunteers, interns, law enforcement partners and defense counsel for use in the eProsecutor system.
4. May occasionally provide additional assistance to other Marion County divisions or stakeholders, in the course of research, data compilation, statistic gathering etc. in an effort to streamline accessibility or program enhancements. 
5. Promotes officewide security and continued confidentiality methods when presenting information or reports. Ensures compliance and remains current on public records laws, LEDS/CJIS requirements and all department deadlines.  

Process Improvement Support:

1. Assists in the preparation of detailed specifications, flow charts, diagrams, and other documentation to inform of developments and process changes.
2. Participates in and occasionally facilitates the department’s development resource team meetings and projects as assigned. 
3. Participates in or presents during Trial Team or management meetings findings on special projects or process improvements. 
4. Serves on project teams and in focus groups for department-based implementations of new application software or department processes and assists with new module/application suggestions, testing and implementation. 
5. Provides input to develop program policies and procedures, training, and best practices for use within the divisions. 

Other Job Duties:

1. Works with Budget Analyst to research and collect information as necessary in budget preparation, contracts, and relevant information generally.  
2. Works with Deputy District Attorneys and/or Case Support Team to develop visually appealing, trial-ready exhibits and/or case information.
3. Uses technology tools, such as computers, other hardware and software programs as adopted by the county and the department so as to conduct and discharge department and service area business.
4. Maintain, collect, research, report and make suggestions for upgrades or new tools to provide the most accurate information to clients and service areas;
5. Updates and maintains the department webpage and applicable corresponding documents.
6. Participates in employee training and orientation as necessary.
7. Work and lead autonomously with minimal supervision. 
8. Attends training relevant to the work described above or other areas deemed appropriate by the District Attorney or members of the management team. 
9. Supports the mission of Marion County and the District Attorney’s Office.
10. Other duties as assigned by your supervisor.

EXPERIENCE AND TRAINING

1. Bachelor's degree in public or business administration, political science, communication, accounting, economics, or related field; AND
2. Four years of responsible experience including independent research, design and methodology, management analysis, and facilitating group process; OR
3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
   • SQL, R and Jasper programing preferred, but not required.
   • CJIS clearance and recertification as required

NECESSARY SPECIAL REQUIREMENTS

• Must possess a current driver's license in the applicant's state of residence and an acceptable driving history.  Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business.  The policy can be found at:  http://apps.co.marion.or.us/APAP/.
• The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position. 
• Must be approved by the designated Criminal Justice Information Services (CJIS) through a fingerprint-based national and state criminal background check. 
• This assignment is represented by a union.
• This is a full-time position, which is not eligible for overtime.
• Typical Work Schedule:  Monday through Friday, 8:00 am-5:00 pm, with flexibility depending upon the needs of the department and program

ADDITIONAL REQUIREMENTS 
Specific recruitments may require experience, or specialized education, certifications, training, or licensures with time-sensitive expectations. 

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of the principles and practices of public administration, and of the principles of sound organization and management; financial principles and practices in local government, and of budget preparation and administration techniques; organizational processes and design; principles and practices of statistical analysis and data collection.

Ability to research and analyze issues and procedures; prepare and present recommendations on complex issues, and to illustrate policy and fiscal impact of alternative decisions; prepare a budget and to evaluate budgetary requests; conduct and evaluate surveys and special studies; evaluate program or department operations and performance; establish and maintain positive working relationships with coworkers and the public; lead and direct and participate in training and evaluating personnel.

Skill in applying the principles and techniques involved in performing management improvement studies; coordinating and facilitating group process, and in communicating effectively in both oral and written form; making formal presentations before large groups; applying statistical techniques to research and administrative studies.

Salary : $33 - $44