Assistant Auditor

DEFINITION

To assist in planning, organizing, directing and evaluating the operations of the Auditor’s Office, which include budgeting, tax accounting, internal auditing, cash receipting, payroll and financial reporting; to assist in planning, supervising and evaluating the work of accounting staff; to perform the more difficult and complex accounting and budgetary work; to act for the County Auditor in his/her absence; and to perform related duties and responsibilities as required.

 

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the County Auditor.

 

Exercises direction over professional, technical and clerical staff.

EXAMPLES OF ESSENTIAL FUNCTIONS
Assists in the development and implementation of goals, objectives, policies and procedures for the Auditor’s Office.
 
Monitors and ensures department compliance with all applicable laws, regulations, codes, ordinances and standards.
 
Supervises the work of assigned accounting staff; supervisory duties include planning and assigning work, evaluating performance, maintaining standards, coordinating activities, participating in employee interviews and selection, allocating personnel, acting on employee problems, and implementing employee discipline as appropriate.  
 
Develops and administers employee training programs.
 
Assists in preparing and monitoring the annual department and County budgets; attends annual budget hearings before the Board of Supervisors; prepares monthly budget and account activity reports for all County departments.
 
Assists other County departments with accounting and budgetary practices and procedures.
 
Calculates annual property tax apportionment factors and apportionment limits; estimates annual property taxes for the school district; distributes property taxes and assessments to various taxing jurisdictions.
 
Establishes, maintains and audits various funds to ensure proper accounting, reporting and disbursement; prepares money transfers from one fund to another as necessary.
 
Prepares year-end journal entries in preparation for the annual audit.
 
Closes books monthly and yearly.
Calculates bond rates.
 
Maintains detailed records and prepares various administrative and financial reports as required, including the annual financial statement; prepares resolutions for approval by the Board of Supervisors as directed.
 
Assists in identifying and implementing new technology to enhance department efficiency and effectiveness; oversees the use of computer software by all County departments for financial record-keeping and reporting; maintains computer security and administers software access.
 
Assists in coordinating department activities and services with those of other departments, divisions and agencies as appropriate.
 
Represents the Auditor in his/her absence or as directed at meetings and other functions.
 
Performs duties of subordinate staff members as required.
 
Completes special projects as assigned.
 
Represents the department in various County, civic and community meetings as required.
 
Receives and responds to inquiries, requests for assistance and complaints from the public.
 
Performs general administrative work as required, including but not limited to preparing correspondence, copying and filing documents, entering and retrieving computer data, creating forms, etc.

MINIMUM QUALIFICATIONS

Experience:

Six years of increasingly responsible professional or para-professional accounting experience, preferably in a government agency, two years of which must have been in a lead or supervisory capacity.

 

Education: 

Graduation from an accredited college or university with a Bachelor’s degree in accounting, business or closely related field. (Transcripts or Degree must be attached) 

 

Substitution:

Additional qualifying experience may be substituted for the college education on a year-for-year basis for up to two years of the required education.

 

Additional Requirements:

Possession of a valid California driver’s license.  Under certain circumstances, the Human Resources Director may accept a valid driver’s license from another state if applicant acknowledges his/her intent to acquire a California driver’s license within three months by signing an acknowledgement form.

EMPLOYMENT STANDARDS

Knowledge of:
All pertinent federal, state and county laws, codes, regulations and standards pertaining to the accountability of funds.
 
County and department policies and procedures.
 
Principles and practices of organization, public administration and personnel management.
 
Generally accepted accounting practices.
 
Budget preparation and administration.
 
English usage, spelling, grammar and punctuation.
 
Modern office procedures, practices and technology.
 
The use of computers for word and data processing and other applications related to accounting, including database spreadsheet programs.
 
Ability to:
Understand, interpret and enforce pertinent federal, state and local laws, codes, rules and regulations, and County and department policies and procedures.
 
Assist in planning, organizing and directing the work of accounting personnel.
 
Develop and administer sound departmental policies and procedures.
 
Analyze problems, evaluate alternatives and make sound recommendations.
 
Work independently with minimal supervision.
 
Supervise and train subordinates.
 
Examine and verify financial documents and reports.
 
Assemble, analyze and summarize financial information, and prepare a variety of financial and statistical reports.
 
Effectively and efficiently use computer programs for word processing, data processing and spreadsheet preparation.
 
Communicate effectively with the public and with others contacted in the course of work.
 
Communicate effectively both orally and in writing.
 
Perform arithmetical calculations with speed and accuracy.
 
TYPICAL WORKING CONDITIONS 
Work is performed in a normal office environment.
 
TYPICAL PHYSICAL REQUIREMENTS
Requires the ability to sit at a desk for long periods of time and intermittently walk, stand, stoop, kneel, crouch and reach while performing office duties; lift and/or move light weights; use hands to finger, handle or feel objects, tools or controls.   Must be able to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating office equipment.   Must be able to use a telephone to communicate verbally and a keyboard to communicate through written means, to review information and enter/retrieve data, to see and read characters on a computer screen.

Salary : $99,199 - $121,034