What are the responsibilities and job description for the Office Experience Coordinator position at Mark Anthony Services Inc.?
The Office Coordinator will play a critical role in the day-to-day management of the Chicago, Green St. office, that is part of the Mark Anthony Group of Companies. This high energy, proactive individual will enhance our workplace by ensuring that it is well organized and running smoothly and efficiently. They will also champion our culture by driving employee engagement as well as health and wellness. As a member of the wider People Ops team, this individual will collaborate on people initiatives on an as needed basis as well.
Accountabilities:
- Oversee the office experience in accordance with budget allocations, quality standards, and overall guidance from leadership. In addition, liaise with property management regarding building issues, such as security, HVAC, recycling, and storage area.
- Remain accessible, at the front desk, for employee office support, visitor management, and telephone inquiries.
- Own various elements of Vitality (US Wellness Incentive Program) as well as lead the CCC and Site Safety Committee.
- Support People Operations or Executive Assistants in any company-wide initiatives or special projects.
Key Metrics & Financial Targets:
- Exemplary Office Maintenance & Management
- Employee Engagement Metrics
- Spend Effectiveness
Own:
- Mailing & Office Organization (Kitchen, Supplies, Storage, etc.)
- In Office Experience For Team Members & Visitors
- Site Safety Committee & Action Plan
Influence:
- Culture, Engagement, & Wellness Initiatives/Events
Critical Relationships:
- People Operations & Global Office Coordinator Counterparts
- All Team Members at Chicago Green St. Office
- Culture & Community Committee (CCC)
- Vitality – Employee Wellness Incentive Program
Skills Needed To Be Successful:
- 1-2 Years of Administrative, Front Office, or Guest Experience is Preferred
- Strong Interpersonal Skills For All Levels of Team Members
- Excellent Time Management & Organization Skills
- High Attention To Detail
