What are the responsibilities and job description for the Business Development Coordinator position at The Office of Experience?
Job Title
Business Development Coordinator
About OX
The Office of Experience (OX) is a full-service digital agency helping companies excel at every moment of interface they have with their customers. OX’s human-centered philosophy and multidisciplinary approach integrate strategy, design and technology to help organizations reinvent their business and rapidly bring new experiences, products and messages to market. In an era of unprecedented disruption, OX is built to transform.
Position Description
The Business Development Coordinator plays a key role in supporting efforts to secure new client opportunities and drive business growth. In this position, you will work closely with the business development and marketing teams to implement strategies focused on expanding the client base. Your responsibilities include managing tasks related to client acquisition, market research and coordinating events, ensuring all projects are delivered on time and meet quality standards. You will also lead small-scale projects independently with minimal supervision. This position reports directly to the Director of Business Development.
Responsibilities & Duties
- Collaborate with the business development team to deliver administrative and research support, ensuring smooth operations and informed decision-making
- Organize and facilitate events, meetings, appointments and conferences with prospective clients
- Track proposal outcomes, collaborate with the pitch lead for follow-up actions, and update tracking systems to reflect progress and status
- Write and distribute agendas, proposals, cost estimates and briefing documents for internal and external meetings
- Support the development and execution of presentations and pitches
- Create and maintain CRM systems to track leads, client information, and progress on business development activities
- Assist with the coordination of tradeshows and status reporting
- Manage timelines and deliverables for various business development initiatives to meet project deadlines
- Other duties as assigned by your manager
Required Experience
- 0-3 years of project management or business development experience at a design, marketing, digital agency or similar creative environment
- Previous internship in project management or business development preferred
- Ability to multitask and work independently in a fast-paced environment
- Strong time management skills with the ability to facilitate multiple projects at a time
- Strong organizational skills and attention to detail
- Ability to take initiative and exemplify a “get it done” attitude
- Proficiency with online collaboration tools (Google Drive or Microsoft 365), proficiency with Word and Excel, and experience with CRM software is a bonus
Location
Chicago / Hybrid
OX DE&I Statement
Know Better. Do Better. Be Better.
At The Office of Experience, we design experiences for people. All people. To ensure we deliver on that promise, we must widen the aperture of truth. That means having a diversity of voices at the table as we set out to create the most relevant and meaningful experiences possible. We are committed to hiring a diverse set of people, minds, experiences, and perspectives. We are committed to creating an equitable environment to ensure all our people have the support and opportunity they need to succeed. And we are committed to fostering an inclusive organization built on a foundation of trust as we create a culture that is fearless, collaborative, and embraces life.
