What are the responsibilities and job description for the Administrative Assistant position at Mark Development Inc.?
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, mail and forms
- Assist in the preparation of regularly scheduled reports
- Maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Provide general support to visitors
- Act as the point of contact for internal and external clients
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and copy machines
- Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
Shift availability:
- Day Shift (Required)
Ability to Relocate:
- Koloa, HI 96756: Relocate before starting work (Required)
Work Location: In person
Salary : $40,000 - $50,000