What are the responsibilities and job description for the Secretary position at Mark Rink?
Department: Mark Rink
Location: Beaumont, TX
Compensation: $17.50 - $24.00 / hour
Job Title: Secretary
Department: Office
Location: Beaumont, TX
Job Type: Full-Time
Job Summary:
The Secretary will provide administrative and clerical support to ensure the smooth operation of the office. This role involves managing schedules, communicating effectively with stakeholders, and maintaining organized systems to support the team's efficiency.
Key Responsibilities
Administrative Support
- Answer phone calls, take messages, and handle correspondence.
- Schedule and coordinate meetings, appointments, and events.
- Prepare reports, presentations, and other documents as required.
Office Management
- Maintain and organize office files, records, and databases.
- Order and manage office supplies.
- Liaise with vendors, service providers, and building management as needed.
Communication
- Act as the first point of contact for clients, visitors, and staff.
- Draft and edit communications, including emails, memos, and letters.
- Ensure the timely dissemination of information to relevant parties.
Coordination
- Manage the supervisor's calendar and ensure timely reminders of appointments.
- Coordinate travel arrangements and itineraries.
- Assist in planning and organizing departmental activities or events.
Other Duties
- Handle confidential information with discretion.
- Support special projects and initiatives as assigned.
- Perform general clerical duties such as photocopying, faxing, and mailing.
- High school diploma or equivalent; associate's degree or administrative certification preferred.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Ability to multitask and work under pressure.
- Attention to detail and problem-solving skills.
- Health insurance
- Paid time off
- Opportunities for advancement and skill development
- Supportive team environment
Salary : $18 - $24
