Project Coordinator

Marketing Informatics (Mi) is a marketing agency specializing in restaurant marketing. We deliver best in class service and strategy to our national restaurant clients via paid media (with a primary focus on Direct Mail, Digital, Social, & Paid Search).

Mi is looking for a Project Coordinator to join our team to further enhance our client experience. This entry-level role will be responsible for assisting in internal project management, with opportunities to grow into a more client-facing role in the future. This role reports to the President of Mi.

About Us:

A job is a job. At Marketing Informatics we don’t hire you for a job. We believe careers are a catalyst for your future self — because we’re not just interested in who you are, but in who you want to be. Come run projects, assist the project management team, create processes, scale accounts, and help brands turn their goals into reality. We’ll care for you in your pursuits by offering:

• Small company atmosphere: you’ll work closely with all members of our team and be exposed to multiple aspects of the business
• Competitive market salary, up-to 4% salary company match on 401K, professional development, and advancement opportunities as we continue to grow
• Unlimited PTO: To support freedom and flexibility, we want you to take the time off when you want or need it
• Pay Transparency: $45,000 - $50,000: Wage differential is based on seniority, merit, education, training, and experience
• Hybrid-Remote Office: 2-3 Days in office in downtown Indianapolis (free parking) and the rest remote. We acknowledge that you do not need to be in an office or at a desk to be successful - and we offer reimbursements to ensure that your WFH set up is comfortable. We also have a great downtown Indianapolis office that offers a casual work environment with onsite coffeehouse, bike storage, workout facility locker room, and free parking. Current in office schedule is 2-3 days per week.

Position Requirements:

• Friendly and engaging personality.
• Enjoys executing detailed projects from start to finish.
• Excellent communication skills.
• Curious and proactive in asking questions and solving problems.
• Desire to work in a small office environment.
• Ability to work independently and as part of a remote team.
• Computer literate and comfortable in a data-centric environment where accuracy is key.
• Proficiency in Microsoft Excel (intermediate skills preferred)
• Strong organizational skills.

Desired Skills and Experience:

• Bachelor's degree in marketing, communications, or a related field.
• 0-3 years of professional experience (ad agency experience a plus).
• Proficiency in Microsoft Office
• Experience managing digital marketing ad campaigns and reporting.
• Experience with Project Management/CRM Software.
• Basic knowledge of organic social media.
• Digital marketing experience in paid media, particularly Google Ads (Search, Display) & Social (Meta) a plus.
• Familiarity with print-based marketing, especially direct mail a plus.

Project Coordinator Responsibilities:

• Assist Project Managers with project-related tasks and details.
• Track and prioritize project details to ensure accuracy and timeliness.
• Monitor project progress and tasks to meet quality, deadline, and budget objectives.
• Prepare data for marketing activities, including audience definition and data preparation.
• Support bookkeeping and billing activities related to projects, clients, and vendors.
• Participate in weekly meetings to communicate project status, updates, and needs
• Stay up-to-date on marketing trends and restaurant industry news.
• Support sales efforts with content creation and research.
• Other responsibilities as requested.

Performance Evaluation:

• Timely and accurate execution of projects for Mi's clients.
• Consistently produce high-quality work.
• Display initiative, leadership, and adaptability
• Receive positive feedback from team members
• Excellent detail tracking and the ability to learn and grow.
• Act proactively, assume risks, and drive change.
• Proactively communicate and participate in group calls and planning.
• Use your talents and knowledge to become the go-to person in your area of expertise.

Marketing Informatics is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason.